Real Estate Legal Assistant

General Statement of Duties

Provide administrative support and work closely with Real Estate attorneys on all aspects of the closing transactions and is responsible for the review, organization, and preparation of all documentation necessary to complete the residential/commercial/bank closing transaction.

Provide administrative support and work closely with Real Estate attorneys on all aspects of the closing transactions and is responsible for the review, organization, and preparation of all documentation necessary to complete the residential/commercial/bank closing transaction.

• Provide support as requested by attorneys or administrative supervisors; including, but not limited to making copies, answering and directing phone calls, greeting clients, coordinating appointments, closing files, entering attorney’s time into accounting system (Orion), requesting checks and financial needs of attorneys through accounting, reviewing draft bills, and preparing final bills to be mailed.
• Assist with the completion of intake calls of potential clients and direct to the appropriate attorney.
• Opening files (including requesting conflict searches per our firm policy), pulling tax/tax map information, and entering file information into Soft Pro.
• Correspond and clearly communicate with clients, realtors, attorneys, and lenders.
• Read, sort, and date incoming mail. Prepare outgoing mail for delivery (via USPS, Fed Ex, UPS, hand delivery, fax, etc.).
• Maintain detailed status reports on all active files for attorney’s review; manage legal documentation and correspondence within the firm’s case management system (Pro Law).

• Able to operate, with confidence, all office equipment including:
  Computer, Copier/Printer/Fax Machine, Postage Meter, Binding Machine, and Typewriter.
• Proficient in Microsoft Outlook, Microsoft Word, Microsoft Excel, Orion, Soft Pro (or comparable program), and Title Wave (or comparable program).
• Ability to effectively communicate with clients, whose knowledge of their transaction is at different levels of understanding.
• Ability to adapt quickly to changing deadlines and being able to think outside the box and apply problem-solving skills calmly.
• Ability to proof-read and edit correspondence and legal documents; attention to detail is extremely important.
• Ability to work independently and as part of a team.
• Ability to read and interpret organizational documents.

• High school diploma required; AAS degree preferred.
• Notary Public License highly desired.

Coughlin & Gerhart provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.

$20-$25