Operations and Finance Manager, Judaic Studies

Operations and Finance Manager, Judaic Studies

Binghamton University is a premier publicR1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character
-shaped by our mission, outstanding academics, facilities, and community life
-promotes extraordinary student success, research, and service;
Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job
-it isabout having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge,and community-engaged research, teaching and service,exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Budget

Title:

Senior Staff Assistant (SL-3)

This position will support the general administrative needs of the Judaic Studies Department as well as direct the new Program in Public Leadership and assist in providing support to the Center for Israel Studies. Duties include developing and managing the internship program, record keeping, budgeting and purchasing, event organization support, office space management, coordinating visiting scholars, processing HR and travel paperwork, supervising staff, managing communications with students, faculty, and the community.

Department Administration Responsibilities:

• Assist the Chair in the planning and general administration of processes and procedures to continue a successful running department.
• Manage various Departmental financial accounts and funding sources, handle department purchases and funds transfers, track revenues/expenses, assist in developing the budget, and prepare financial reporting.
• Process department travel and reimbursement paperwork, keep up to date with all travel regulations and procedures.
• Coordinate and assist with Personnel cases, new faculty hires, and all other HR paperwork for the Department.
• Coordinate Departmental events and promotional efforts with committee members and departmental staff.
• Support Director of Undergraduate Studies and help students with registration, declaring major/minor, and organizing payment of scholarships and department funded internships.
• Responsible for Departmental space, furnishing, equipment, computer software and facilities management to include putting in work orders; overseeing department equipment and computer inventory; coordinating keys and key card access.
• Supervise the management of the department Google Drive, website, Listservs, mailing lists.
• Hire and supervise department staff and Federal College Work Study students.

Program in Public Leadership Responsibilities:

• Build relationships and coordinate with host agencies/organizations.
• Coordinate with on-campus partners (Admissions, the Fleishman Center, Harpur Advising, and CCE) and alumni.
• Manage and coordinate with 4+1 partners (CCPA, SOM, etc.).
• Arrange and implement the payment of…