Corporate Bookkeeper

Job Title: Corporate Bookkeeper

Company: Crowne Partners, Inc.

Location: Birmingham, AL

Reports To: CFO

Job Type: Full-Time

Salary: $70,000 - $80,000

Crowne Partners, Inc. is seeking a detail-oriented and highly organized
Corporate Bookkeeper
to manage a wide range of accounting and financial responsibilities across multiple entities, including the corporate entities of Crowne Partners, Inc.(“CPI”), LEC Properties, Inc. and LEC Investment Corp and Crowne Capital, LLC. CPI is the management company for the Crowne Partners real estate firm and the HEM Family Office. CPI bills out various expenses to approximately 25 different real estate properties and 40 different family entities.

This role requires strong analytical skills, a proactive approach to financial tracking, comfort with using technology to leverage efficiencies and the ability to manage multiple priorities in a fast-paced environment.

15 days of PTO with increments at milestone anniversaries

11 Paid Holidays

401(k) matching at 4%*

Dental Insurance

Health insurance

Vision insurance

Life insurance

Flex Spending and Dependent Care Accounts

Paid Training & Certifications

Nectar Employee Rewards Program

Employee Referral Program

• Download and process monthly credit card statements.
• Communicate with cardholders for transaction breakdowns.
• Allocate and document all corporate card expenses.
• Track and follow up on property statement payments.
• Manage card-related tasks such as ordering, deactivating, and resolving issues.
• Work with credit card integration system Sage Expense Management, formerly Fyle

• Track and document all billable expenses.
• Prepare and issue invoices with appropriate backup documentation.
• Manage credit memos and ensure accurate billing for all properties and projects.
• Maintain organized digital records for all billing activities.
• Need to research and find software / system to automate intercompany billings

• Code and post payables weekly, ensuring accuracy for billing.
• Process and mail checks after obtaining signatures.
• Monitor incoming invoices and due dates.
• Make biweekly payments for Health Equity invoices.

• Perform daily positive pay and deposit activities.
• Initiate wires, ACH payments, and cash transfers as needed.
• Conduct monthly bank reconciliations for multiple accounts.
• Monitor cash balances and manage bank fee allocations.
• Cross-Reconcile high-volume bank accounts

• Process quarterly payroll and enter biweekly journal entries.
• Distribute payroll reports and manage payroll-related ACH postings.
• Backup for payroll processing in Paychex
• Process/Track monthly payroll services expenses, including automatic payments related to Payroll and screenings.

• Maintain records of asset purchases, dispositions, and locations.
• Track equipment rent and vehicle registrations.

• Prepare and post monthly journal entries.
• Reconcile bank accounts and balance sheet items.
• Assist with year-end audits and financial statement preparation.
• Ensure all accounts are accurate and balanced.

• Track new construction projects and set up management codes.
• Monitor management fees, bank fees, and prepaid balances.
• Maintain cost allocation spreadsheets and organized digital files.

• Manage LEC accounts payable and payroll funding.
• Track cash balances and owner contributions.
• Collaborate with construction bookkeepers and assist with audits.

• Process accounts payable/receivable and maintain minimum cash balances.
• Perform monthly reconciliation and maintain organized records.
• Update Net Capital calculation spreadsheet monthly and prepare monthly reports for Compliance Associate.
• Annual analysis of Monthly Consulting Fees
• Collaborate with CCO & Compliance Associate and assist with annual audits.

• Process accounts payable and maintain minimum cash balances.
• Monitor loans and distributions.
• Perform monthly reconciliations and maintain organized records.

• Proven experience in bookkeeping or accounting, preferably in a multi-entity environment.
• Proficiency in Quick Books or comparable software
• Proficiency in Microsoft Office Suite.
• Comfortable with and embrace of technology to achieve efficiencies
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to handle sensitive financial information with discretion.
• Strong communication and interpersonal skills.

• Experience in real estate, construction, or property management industries.
• Familiarity with payroll processing and fixed asset tracking.