Accounts Payable Specialist

Accounts Payable Specialist# Accounts Payable Specialist Hallmark
- Birmingham
- Birmingham, AL 35203## Overview Level Experienced Position  Type Full Time Job Shift Day Education  Level High School

Travel Percentage None Category Admin
- Clerical## Description
** About the Role
** We are seeking a detail-oriented
** Accounts*
* ** Payable Specialist
** to support our accounting team by ensuring timely and accurate payment of vendor invoices and expense obligations. The ideal candidate has prior accounts payable experience and is comfortable working in a fast-paced, multi-entity environment.
** 2 YEARS MINIMUM. EXPERIENCE WITH YOOZE SYSTEM
**** Key Responsibilities
*** Process high volumes of vendor invoices, credit memos, and employee expense reports accurately and on schedule.
* Verify proper coding, approvals, purchase order matching, and supporting documentation in accordance with company policies.
* Prepare and execute payment runs (ACH, wire, and check) while monitoring due dates and cash requirements.
* Reconcile vendor statements, research discrepancies, and resolve issues in a timely, professional manner.
* Maintain organized and up-to-date vendor files, W-9s, and other compliance documentation.
* Assist with month-end close activities related to accounts payable, including accruals and account reconciliations.
* Respond to internal and external inquiries regarding invoice and payment status, providing excellent customer service to vendors and internal stakeholders.
* Support internal controls, audit requests, and process improvement initiatives within the payables function.## Qualifications
** Qualifications
* ** 2+ years of hands-on accounts payable or general accounting experience required.
* High school diploma required; associate or bachelor’s degree in accounting, finance, or related field preferred.
* Prior experience in a multi-entity or high-volume environment strongly preferred.
* Proficiency with accounting software and Microsoft Excel (sorting, filtering, basic formulas) required.
* Net Suite ERP experience is a strong plus.
* Strong attention to detail, accuracy, and organizational skills, with the ability to manage multiple priorities and meet deadlines.
* Effective written and verbal communication skills and a service-oriented mindset when working with vendors and internal teams.
** Personal Attributes
*** Reliable, accountable, and willing to take ownership of assigned vendors and processes.
* Process-minded, with an interest in helping streamline and improve AP workflows over time.
* Comfortable working in a team environment and collaborating across departments such as purchasing and operations.
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