Accounts Payable Specialist

We are seeking an Accounts Payable Specialist to join our accounting team in Birmingham, AL. The position will focus on Accounts Payable & Receivable, ensuring the accuracy of financial records, timely collections and payments, and efficient processes. The ideal candidate will have strong attention to detail, a solid understanding of accounting principles, and the ability to manage confidential information with discretion.

• Set up and maintain vendor accounts
• Process customer invoices accurately and in a timely manner
• Process vendor invoices accurately and in a timely manner
• Post customer payments and reconcile account balances
• Monitor aging reports and follow up on past/over-due balances
• Investigate and resolve invoice discrepancies and inquiries
• Maintain AR & AP records in accordance with company policies and financial regulations
• Assist with month-end AR & AP reconciliations and reporting processes
• Ensure compliance with federal, state, and local payroll regulations
• Assist with tax filings, garnishments, deductions, and benefit contribution payments
• Communicate with peers regarding questions and concerns in a professional and confidential manner
• Assist in the implementation of new procedures or system upgrades, collaborating with IT and HR teams for testing and validation
• Assist with month-end and year-end close processes
• Perform general ledger account reconciliations
• Maintain organized financial records and documentation
• Respond to audit requests, providing relevant documentation
• Perform special projects and other accounting and administrative duties as assignes
• Maintain professional integrity and confidentiality when dealing with protecting sensitive personal information
• Adhere to internal standards, policies, and procedures
• Maintain compliance with SOX controls and other internal controls by ensuring the integrity of data and adherence to internal policies

• High School diploma or equivalent required
• 3+ years of experience processing AP/AR
• Experience with systems such as JD Edwards or similar ERP platforms
• Proficiency in Microsoft Excel (formulas, pivot tables, etc.)

• Associate degree in Accounting, Finance, or a related field
• Experience with system upgrades or enhancements related to ERP software
• General understanding of SOX compliance relating to accounts receivable and accounts payable processes
• Experience with a travel and expense reporting system such as Concur, a plus
• Experience in the construction industry, a plus