Accounts Payable Coordinator

Job Details

Job Location:

Corporate – Franklin, TN 37064.

Job Type: Hybrid – On-site initially then mostly remote with weekly office visits. Candidates must be local to Nashville or within a reasonable commute radius.

• 401(k) matching
• Weekly Pay
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account (HSA)
• Employer-paid life insurance with a buy-up option
• Voluntary life, Accident, and LTD Disability benefit options
• Employee Assistance Program (EAP)
• Employer-paid STD Disability benefits
• Paid Parental leave
• Paid time off and Paid holidays
• Employee Referral program
• Employee Sharing Program

The Accounts Payable Coordinator is responsible for overseeing the accounts payable department processes to ensure that monthly invoicing, preparation of vendor invoices for payment, communication with vendors regarding invoices and reconciliation of statements are completed in a timely manner for all Empower Rental Group operations. Duties include keeping track of sales tax owed to the states, ensuring W-9’s are obtained for all vendors, and managing the year-end 1099 process.

Uses an electronic invoice system for invoice capture, approval, and electronic storage. This position requires a large degree of attention to detail, sales and used tax knowledge, problem resolution, and proficiency in Microsoft Office Excel skills.

• Audit incoming vendor invoices and match with the appropriate purchase order and/or receiving documents, reconciling any missing data or forms.
• Input invoices into the Accounts Payable module for processing.
• Reconcile vendor statements as needed and outstanding invoices/credits and request missing documents from vendors, when necessary, request a check from vendors for credits on the vendors’ account.
• Communicate with the Accounts Payable Manager on questions or problems.
• Assist Accounts Payable Manager with preparing the weekly Rentalman check runs as needed.
• Assist with reconciling the monthly aging reports.
• Reconcile outstanding purchase orders.
• Responsible for managing the AP email box daily.
• Correspond with vendors' inquiries to prevent escalations in a timely manner.
• Research and resolve discrepancies in payments and vendor billings.
• Assist with training team members as needed.
• Follow and apply Accounts Payable Policy and procedures.
• Assist with AP monthly close activities as required.
• Provide Customer Service phones/email.
• Perform administrative duties as needed, including filing of paid invoices.
• Other duties as assigned by the Accounts Payable Manager.
• Maintain a safe work environment.
• Demonstrate behaviors aligned with the company’s Core Values at all times.
• Continuous Improvement:
  Assist in driving a continuous improvement strategy within the business to result in ongoing incremental gains in quality and efficiency.
• Perform other related duties as assigned.

• Working knowledge of Accounts Payable processing.
• Professional communication skills.
• Problem resolution and prioritization skills.
• Must be proficient in Microsoft Office applications and have strong computer knowledge in a Windows environment including Excel, Word, and Outlook.
• Excellent interpersonal and organizational skills.

BS in Accounting or equivalent preferred, but not required.

Must have at least 2 years of accounts payable experience.

Empower Rental Group is an Equal Opportunity Employer.