Accounts Payable Specialist

A well-established company is seeking an analytical and detail-oriented Accounts Payable Specialist to join its accounting team. This position will support high-volume accounts payable operations and play an important role in ensuring invoices are processed accurately, efficiently, and on time.

The ideal candidate is someone who enjoys working through discrepancies and exceptions, has strong attention to detail, and can effectively manage competing priorities in a fast-paced environment. Experience with accounts payable automation or Source-to-Pay platforms is highly valued.

• Process and validate a high volume of purchase order and non-purchase-order invoices through an automated accounts payable system.
• Investigate and resolve invoice exceptions related to purchase orders, receipts, pricing, quantities, coding, approvals, taxes, payment terms, and potential duplicate invoices.
• Monitor workflow queues, invoice aging, approval delays, payment deadlines, and available cash discounts.
• Research and resolve invoice, vendor, and payment discrepancies in a timely and professional manner.
• Review accounts payable data and reports to identify trends, recurring issues, and opportunities for process improvement.
• Assist with vendor statement reconciliations, month-end close, accruals, audit support, and other accounting projects.
• Maintain accurate and complete documentation within the accounts payable and ERP systems.
• Collaborate with Purchasing, Receiving, Operations, Finance, internal approvers, and vendors to resolve issues and improve processing efficiency.
• Participate in system testing, process documentation, user training, and continuous-improvement initiatives.

• Strong analytical, critical-thinking, and problem-solving skills.
• Excellent attention to detail and the ability to prioritize competing deadlines.
• Ability to interpret financial information, investigate discrepancies, and identify root causes.
• Ability to work independently while also collaborating effectively with a broader accounting team.
• Strong written and verbal communication skills.
• Ability to handle confidential financial information with discretion.
• Proficiency with Microsoft Office, particularly Excel, Teams, Word, and Outlook.

Required:

• High school diploma or GED.
• At least 1 year of accounts payable, accounting, or related experience.

Preferred:

• Associate degree in Accounting, Finance, Business, or a related field.
• 2–3 years of accounts payable experience.
• Experience with Esker or another Source-to-Pay/accounts payable automation platform.
• Experience analyzing AP reports, workflow exceptions, aging, and processing performance.
• Experience in a manufacturing, distribution, or sales environment.