AP Specialist

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Paid time off

• Position:
  Accounts Payable Specialist
• Location:
  
  Birmingham, Alabama
• Employment Type:
  
  Full-Time, Direct Hire
• Schedule:
  
  Monday – Friday, In-Office
• Experience:
  
  3+ Years AP Experience Preferred
• Key Requirement:
  Must Be Able to Own the AP Function
• Compensation:
  Competitive + Full Benefits

A well-regarded Birmingham company is seeking a sharp, self-sufficient Accounts Payable Specialist who can step in and take full ownership of the AP function. This is not a support role or a shared responsibility position — the right person will be the AP department. They will build the process, keep it running cleanly, and be the go-to resource for everything payables-related within the organization.

If you are an AP professional who is tired of working in a large department where your contributions get lost, and you want a role where your expertise is visible, valued, and essential to the business every single day — this is the opportunity you have been waiting for.

• Full-cycle accounts payable processing — from invoice receipt through payment execution with accuracy and efficiency
• Vendor setup, maintenance, and relationship management — you are the primary contact for all AP-related vendor inquiries
• Three-way match of purchase orders, receiving documents, and vendor invoices prior to payment approval
• Payment runs — checks, ACH, and wire transfers — processed on schedule with proper authorization and documentation
• Vendor statement reconciliations and resolution of discrepancies, disputes, and aged payables
• Month-end AP close including accruals, cutoff procedures, and AP aging review
• 1099 preparation and annual vendor tax compliance
• AP aging report maintenance and weekly reporting to management on outstanding liabilities
• Process improvement — identify inefficiencies, recommend solutions, and implement better workflows
• Internal audit support and documentation of AP policies and procedures
• Collaboration with purchasing, operations, and the accounting team to ensure accurate and timely invoice processing

The right candidate does not need to be managed through the AP process — they understand it deeply enough to manage it themselves and to improve it. You are the kind of person who walks into a new role, assesses the current state, identifies what is working and what is not, and quietly makes it better. You are organized, accurate, dependable, and proud of your work.

• You take ownership — when AP is your responsibility, you treat it that way
• You are detail-obsessed — an invoice error or a duplicate payment bothers you personally
• You are a problem solver — vendor disputes, coding questions, and process gaps do not stump you
• You communicate clearly — internally with the accounting team and externally with vendors
• You are proactive — you do not wait to be asked; you see what needs to be done and you do it

• 3 or more years of full-cycle accounts payable experience — required
• Experience functioning as the sole or primary AP professional in an organization — strongly preferred
• Proficiency with accounting software — Quick Books, Sage, Net Suite, SAP, or comparable ERP systems
• Advanced Microsoft Excel skills — VLOOKUP, pivot tables, and basic data management
• Strong understanding of AP best practices including three-way match, approval workflows, and payment controls
• Experience preparing and filing 1099
• Ability to manage high invoice volumes accurately and independently with minimal supervision
• High level of integrity and discretion in handling sensitive financial information
• Associate’s or Bachelor’s degree in Accounting, Finance, or Business — preferred but not required with sufficient experience