Accounting Assistant

Title: Yardi - Accounting Assistant - (On-site)

Location: Birmingham, AL

Salary: $58,000-$68,000

We assisting a dynamic and rapidly growing company find a highly motivated Accounting Assistant to join their finance team. As a leading player in their industry, they pride themselves on their commitment to excellence, customer satisfaction, and innovation. If you are a detail-oriented individual with a passion for numbers and a strong understanding of both Accounts Payable (AP) and Accounts Receivable (AR) processes, we encourage you to apply.

As an Accounting Assistant with a focus on Accounts Payable and Accounts Receivable responsibilities, you will play a crucial role in ensuring the accuracy and efficiency of financial operations. You will collaborate closely with the Finance Manager and team members to support the smooth flow of financial transactions. Your ability to multitask and prioritize tasks will be essential in meeting deadlines and maintaining accurate records.

• Process and verify vendor invoices, ensuring proper coding, approvals, and documentation.
• Accurately enter and maintain invoices, payments, and credit memos in the accounting system.
• Prepare and process electronic payments, including checks, ACH transfers, and wire transfers.
• Reconcile vendor statements to resolve discrepancies and outstanding balances promptly.
• Assist in month-end closing procedures, including AP-related accruals and reporting.
• Monitor and manage expense reports, ensuring compliance with company policies and procedures.
• Proactively communicate with vendors regarding payment status and resolve payment-related inquiries.

• Generate customer invoices accurately and in a timely manner, ensuring all relevant details are included.
• Record customer payments and deposits in the accounting system, applying them to the appropriate accounts.
• Regularly review and follow up on outstanding customer balances, sending reminders and statements as needed.
• Collaborate with the sales and customer service teams to resolve billing and payment discrepancies.
• Prepare and analyze AR aging reports to identify delinquent accounts and initiate collections efforts.
• Assist in customer credit evaluations and establish credit limits for new and existing clients.
• Support month-end close processes, including AR-related journal entries and reporting.

• Assist in maintaining accurate and up-to-date financial records.
• Participate in regular internal audits to ensure compliance and accuracy.
• Assist in the preparation of financial reports and presentations as required.
• Contribute to process improvements to enhance efficiency and effectiveness.

• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• 1-3 years of relevant experience in accounting, with a focus on AP and AR functions.
• Proficient in using Yardi or an ERP software and Microsoft Office Suite, particularly Excel.
• Strong understanding of basic accounting principles and practices.
• Excellent attention to detail and accuracy in data entry.
• Ability to prioritize tasks, meet deadlines, and handle a high volume of transactions.
• Effective communication and interpersonal skills for interacting with vendors and customers.
• Demonstrated problem-solving abilities and the initiative to resolve issues proactively.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application…