Office Administrative Assistant

Description

Office Administrator & Invoicing Assistant

- Job Description

Overview:
We are seeking a detail-oriented and highly organized Office Administrator to support our office operations and ensure the smooth functioning of daily activities. The ideal candidate will be comfortable managing a variety of general office administrative tasks, handling phones and emails professionally, assisting with invoicing processes, and coordinating the procurement of office supplies.

Key Responsibilities:

+ Greet guests and serve as the first point of contact for clients and visitors, ensuring a professional and welcoming environment.

+ Manage incoming and outgoing phone calls and email correspondence, responding promptly and directing inquiries appropriately.

+ Support invoice preparation, processing, and recordkeeping, working closely with accounting or finance teams to ensure timely and accurate billing.

+ Track office supply inventory, place orders, receive shipments, and maintain supply storage areas to keep the office fully stocked.

+ Assist with basic data entry, filing, and document management to support office efficiency.

+ Coordinate mail distribution and other administrative support as needed.

+ Support scheduling, meeting coordination, and logistics for internal teams.

+ Adhere to all company policies and handle sensitive information with confidentiality.

Requirements

Qualifications:

+ Previous experience in an administrative, office, or clerical role preferred.

+ Familiarity with basic invoicing procedures and office supply ordering is an advantage.

+ Strong organizational skills with keen attention to detail and ability to multitask.

+ Comfortable communicating via phone, email, and in person.

+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with invoicing software is a plus.

+ Professional demeanor, positive attitude, and a team-oriented approach.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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