Administrative Analyst

TARGET CLOSE DATE:

03/02/2026

PAY GRADE:

Grade 21

TYPE:

Full time

JOB SUMMARY:

Administrative Analysts are responsible for performing and/or overseeing administrative and human resource functions within their respective departments. These employees perform a wide variety of tasks and participate in numerous projects that are dependent on their assignment within their jurisdiction and/or department. Administrative Analysts commonly provide support for senior staff, and are responsible for communication activities with both internal and external entities (e.g., contractors, other jurisdictions, citizens, customers).

Employees in this position may be responsible for managing and reviewing payroll information, tracking personnel leave time, monitoring their department's budget, developing onboarding procedures for new hires, managing inventory, and/or supervising the billing function of their area.

COMPENSATION & BENEFITS:

Agencies provide competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more.

Applications for this position will be considered for the following Merit System employing agencies. The pay range for this job varies depending upon the Merit System employing agency.

Birmingham $47,382 - $73,507

Fairfield $42,952 - $66,643

Health Department $56,347 - $87,422

Jefferson County $52,624 - $81,640

Kimberly $36,566 - $56,721

Mountain Brook $59,446 - $92,227

Personnel Board $47,195 - $73,216

Vestavia Hills $55,057 - $85,425

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

* Work experience planning, coordinating, managing, and evaluating projects (e.g., identifying resources, establishing timelines and goals for oneself and/or others, evaluating impact).

* Work experience conducting research, including collecting data, tracking, analyzing, and interpreting data (e.g., tracking project data, processing payroll, processing disciplinary action).

* Work experience writing reports that outline or summarize proposals, research, projects, etc., to include providing outcomes, and recommendations (e.g., grant applications, community/process improvement plans, policy analysis).

* Work experience performing administrative functions including coordinating schedules, drafting correspondence, and maintaining and updating files and records in order to support professional staff.

* Work experience communicating with a broad range of stake holders to include the general public, professional staff, and upper level management through email, reports, oral presentations, etc.

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by Merit System agencies. These qualifications may be considered by a hiring agency when reviewing applications and inviting candidates to participate in subsequent steps in the selection process.

* A Bachelor's Degree or higher in Business, Public Administration, Finance, Accounting, Health Administration or a related field.

* Experience processing payroll, purchasing, managing an office, or processing travel reimbursement.

* Experience developing and managing a departmental or project budget.

* Experience working with payroll software such UKG, ADP, Lawson, Quick Books, etc.

* Microsoft certification in Office software such as 365.

* Experience with meeting management software such as Minute Track and Granicus.

* Experience with inventory management of office supplies and equipment.

TYPICAL

JOB DUTIES:

* Manages various projects as they relate to assigned work area.

* Collaborates and communicates with various individuals, merit employees, local health system partners, and elected officials by sending correspondence, attending meetings, making presentations, answering questions, and working with other internal departments.

* Coordinates activities, events, sponsor ships, committee members, and volunteers.

* Performs human resources functions to include tasks such as filling out critical needs forms or certification list requests, on-boarding new hires, monitoring…