Front Office Administrator

Boulo is partnering with a well-established, privately held food manufacturing company with over a century of industry leadership in Birmingham, AL is seeking a Front Office Coordinator to support daily office operations. The organization serves Retail, Food Service, and Ingredient channels nationwide and continues to grow through product expansion and strategic acquisitions.

This is an excellent opportunity to join a stable yet evolving company that blends long-standing values with forward-thinking innovation.

The Front Office Coordinator serves as the first point of contact for visitors and callers and plays a key role in ensuring smooth front desk and administrative operations.

This individual will be a polished, detail-oriented professional who thrives in a fast-paced office environment. The ideal candidate is organized, proactive, and able to manage multiple priorities while maintaining a high level of professionalism.

Responsibilities include, but are not limited to:

• Answer and direct incoming calls using a multi-line phone system
• Greet visitors in a professional and welcoming manner and escort them to meeting spaces
• Receive, process, and distribute mail, deliveries, and shipments
• Prepare conference rooms for meetings, including light coordination (agendas, note-taking, meal ordering)
• Order office supplies, groceries, and lunches as needed
• Coordinate service and maintenance for office equipment, including copiers and telephones
• Perform administrative tasks such as filing, copying, binding, and scanning
• Maintain and update calendars for appointments, meetings, and events
• Support general office operations and assist internal teams as needed

• High school diploma or equivalent required
• Prior administrative or office support experience preferred
• Strong organizational skills and attention to detail
• Excellent time management and multitasking abilities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office applications (Word and Excel)
• Comfortable using email, internet-based tools, and standard office technology

• Proactive and collaborative team player
• Customer-focused with a professional demeanor
• Dependable, enthusiastic, and self-motivated
• Demonstrates integrity and maintains confidentiality when handling sensitive information

• Join a stable, growth-oriented organization with a strong industry presence
• Be part of a collaborative and supportive workplace culture
• Competitive salary and comprehensive benefits package
• Retirement savings options
• Paid time off and company holidays
• A workplace where contributions are recognized and performance is rewarded