Part-time Admin Coordinator Faith- Organization in Avondale

Part-time Admin Coordinator with Faith-Based Organization in Avondale

$20-22 an hour

Birmingham, AL

Join a dedicated, faith-based non‑profit organization that has served the Birmingham community for decades. As a small team with a large impact, they are looking for a Part Time Administrative Operations Coordinator to serve as the organizational “backbone,” supporting their C‑Suite.

This role is ideal for a detail‑oriented professional who excels in a “one‑ministry” mindset and enjoys a variety of tasks—from financial processing and donor relations to general office administration. They offer a compassionate, mission‑driven environment where your administrative expertise directly supports families and individuals in need.

• Provide direct administrative support to the Executive Director and Head of Operations, including calendar management and correspondence.
• Manage daily financial transactions, including processing donations, performing deposits, and entering data into Quick Books and expense management software.
• Maintain the donor management database (CRM), ensuring accurate gift processing and generating detailed reports.
• Handle donor relations tasks, such as transcribing letters and writing timely thank‑you notes.
• Manage grant tracking systems to monitor applications and reporting deadlines.
• Utilize Excel for data exporting, mail merges, and analytical reporting.
• Oversee general office inlets, including voicemail, email, and physical mail retrieval from the PO Box.
• Coordinate and set up meetings, including agenda preparation and hospitality arrangements.
• Organize and maintain essential organizational documents, records, and reports.
• Serve as an official Notary for the organization.
• Assist the counseling team with appointment scheduling and client coordination.
• Ensure final year‑end financial processing by working the last business day of the calendar year.

• Ability to work Monday‑Thursday from 8 am‑1:30 pm, 8:30 am‑2 pm, or something very close to that.
• At least 3 years of administrative experience; prior experience in the non‑profit sector is highly preferred.
• Alignment with the organization’s faith‑based mission, values, and commitment to serving the marginalized.
• Strong proficiency in Microsoft Office, particularly Excel (mail merges, exporting data, and formulas).
• Experience with Quick Books and donor management databases (Salesforce experience is a plus).
• Proven critical thinking skills and the ability to work independently in a small‑office setting.
• Excellent written and verbal communication skills for donor and community interaction.
• High level of attention to detail and a proactive approach to problem‑solving.
• Ability to multitask and adapt to a fast‑paced environment with a “team player” attitude.
• Knowledge of basic accounts payable procedures and financial record‑keeping.

At our clients’ request, only individuals with required experience will be considered.

Please note – if you have recently submitted your resume to a Pangea Two posting, your qualifications will be considered for other open opportunities.

Your resume will never be submitted to a client without your prior knowledge and consent to do so.