Administrative Assistant

Ascent Hospitality is proud to operate an extensive portfolio of hotels and a growing pipeline of new developments and acquisitions. But at our core, we’re not just about numbers—we’re about people. Our culture is built on creating memorable experiences for our Team Members and guests alike. We look for individuals who work well together, communicate effectively, and thrive in a supportive, purpose‑driven environment.

If you are someone who excels at organization, communication, and supporting others in delivering exceptional service, we invite you to join our team as an Administrative Assistant
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The Administrative Assistant plays a vital role in supporting hotel leadership and ensuring the smooth, organized, and efficient functioning of daily operations. This position collaborates closely with the General Manager, Assistant General Manager, and department leaders to coordinate administrative tasks, support front‑line teams, and maintain accurate records and communications.

The ideal candidate is detail‑oriented, self‑motivated, and committed to fostering a positive and productive work environment rooted in hospitality and service.

• Competitive Compensation
• Health, Dental, Vision, Life Insurance & Supplemental Options
• 401(k) with Employer Match
• Paid PTO
• Uniforms Provided (Where Applicable)
• Team Member Hotel Discount Program

• Provide daily administrative support to hotel leadership, including scheduling, communication, filing, and reporting.
• Assist with coordinating departmental activities, meetings, and follow‑up items to support efficient hotel operations.
• Maintain accurate records, logs, and documentation related to guest services, staffing, inventory, and financial administration.
• Support front‑line staff by answering questions, preparing materials, and assisting with operational needs.
• Conduct administrative quality checks, ensuring accuracy and consistency in records, communications, and guest-facing materials.
• Assist with processing vendor invoices, preparing bank deposits, maintaining cash logs, and completing other accounting‑related tasks as needed.
• Manage office supplies, equipment, and inventory; ensure availability and organization of materials.
• Assist in preparing reports, presentations, and documentation for corporate and property‑level leadership.
• Help monitor compliance with company safety, security, and brand standards by maintaining documentation and assisting with internal audits.
• Support onboarding processes by preparing new‑hire materials, scheduling training, and maintaining personnel documentation.
• Respond to guest inquiries and assist with special requests when directed.
• Maintain a professional, positive, and solutions‑oriented environment that reflects company culture.
• Perform additional duties or support tasks as assigned by the General Manager or Assistant General Manager.

• Minimum 1–2 years administrative, office, or hospitality experience preferred.
• Strong organizational skills with exceptional attention to detail and follow‑through.
• Excellent written and verbal communication skills.
• Ability to prioritize and manage multiple tasks in a fast‑paced environment.
• High level of professionalism, confidentiality, and reliability.
• Proactive problem‑solver with strong initiative.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and familiar with office equipment (copiers, printers, fax).
• Customer service‑oriented with the ability to support leadership and staff.
• Ability to work flexible hours, including occasional weekends or holidays based on business needs.

• Ability to sit or stand for extended periods.
• Frequent use of hands and arms for typing, filing, and office tasks.
• Occasional lifting of up to 25 pounds (documents, supplies, equipment).
• Must be able to bend, reach, and move throughout office and hotel environments.

• High school diploma required; college degree preferred.
• Prior administrative or hospitality experience strongly preferred.
• Ability to work independently with minimal supervision.
• Demonstrated teamwork, communication, and organizational skills.
• Availability to work flexible schedules as required by business needs.

EEO Employer