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Administrative Assistant
Job in
Birmingham, Jefferson County, Alabama, 35243, USA
Listed on 2026-03-01
Listing for:
PACER GROUP
Full Time
position Listed on 2026-03-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Job Title:
Administrative Assistant 3
Location:
Birmingham, AL, 35243
Duration: 12+ Months (Potential Extension)
Shift Timing:
Standard Shift
Job Description:
- Provide expert-level administrative support to the team, leveraging over 5 years of experience to ensure seamless operations and enhance organizational efficiency.
- Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks.
- Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail.
- Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software.
- Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning.
- Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality.
- Oversee expense tracking and reporting, ensuring accuracy and compliance with organizational policies.
- Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.
- Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Support tracking and administering departmental projects, deadline and activities.
- Strong preference for Company system experience and preference for experience in an administrative role supporting a corporate communications team.
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