Administrative Assistant​/Scheduler

About Us

Interim Health Care is a leading provider of home care services dedicated to delivering compassionate, high‑quality care to our clients. We are growing and seeking a dependable, detail‑oriented Office Assistant & Scheduler to join our team.

The Office Assistant & Scheduler plays a key role in daily operations by coordinating caregiver schedules, supporting office administration, and ensuring effective communication between clients, caregivers, and management. This position requires strong organizational skills, multitasking ability, and a proactive mindset.

• Schedule and coordinate caregiver shifts to meet client needs.
• Maintain accurate client and employee records.
• Answer incoming calls and assist clients and caregivers professionally.
• Communicate schedule changes promptly and efficiently.
• Ensure timely and accurate communication among caregivers, clients, and managers, including addressing and escalating concerns appropriately.
• Assist with payroll data entry and timesheet tracking.
• Support recruitment, orientation, and retention of qualified staff.
• Assist with hiring and onboarding documentation.
• Perform fingerprinting and I‑9 verification.
• Provide general administrative support (filing, scanning, data entry, email management).

High school diploma required; associate or college degree preferred.

• Previous scheduling or administrative experience (home care experience preferred).
• Strong organizational and time‑management skills.
• Excellent communication skills (written and verbal).
• Strong problem‑solving and negotiating skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Ability to manage multiple priorities in a fast‑paced environment.
• Professional, dependable, and detail‑oriented.
• Ability to pass required federal and state background checks.

• Experience with home care software (Axis Care or similar).
• Knowledge of caregiver scheduling best practices.

• Work performed in a standard office environment.
• Ability to work a flexible schedule (part‑time or full‑time).
• Light physical activity, including occasional lifting up to 20 lbs., and frequent sitting, standing, or walking.

• Competitive pay.
• Supportive team environment.
• Opportunity for growth.
• Meaningful work serving the community.

If you are organized, dependable, and thrive in a fast‑paced environment, we would love to hear from you.