Administrative Assistant Grace Klein Community

Now Hiring

A full-time, hourly-paid position
40 hours per week
Location address:
Hybrid

Reports To:

Natalie King

Our most important function is as a ministry. People come first. No matter the task at hand, we make a place for everyone. We stop and listen, we pray, and we encourage gifts, skills, and purpose. We build relationships with people where they are, whether in abundance or crisis. Our vision reflects the early church: “We all have a need, we all have something to give.

If we all share what we have, we all have what we need.”

Grace Klein Community is seeking an Administrative Assistant to provide high-level administrative, operational, and organizational support to the Chief Operating Officer and the Director of Advancement. This role strengthens workflow, supports communication across teams, and helps move daily operations forward with excellence.

Executive Support

• Respond to time-sensitive emails, calls, and texts on behalf of the COO.
• Manage calendars, schedule meetings, and coordinate appointments.
• Draft and edit communications, including thank-you letters and requests.
• Prepare agendas, capture meeting notes, and track follow-up actions.
• Coordinate travel arrangements, itineraries, and logistics.
• Prepare documents, presentations, and reports.
• Support events with logistics, note-taking, and follow-up.
• Manage social connections and online engagement tied to leadership visibility.

Administrative and Operational Support

• Screen and route incoming communication.
• Maintain organized digital and physical filing systems.
• Support internal systems, workflows, and updates.
• Maintain and update the GKC website with the web designer.
• Order supplies and manage vendor communication.
• Process weekly mail, including sorting, scanning, and distribution.
• Review and finalize marketing materials before approval.
• Edit documents for clarity, accuracy, and alignment.
• Track tasks and action steps using Motion.
• Identify issues early and recommend solutions.

Human Resources and Onboarding Support

• Create KPI charts and support performance tracking.
• Prepare onboarding materials and assist with new hire orientation.
• Send onboarding communication and coordinate setup needs.
• Ensure new staff have access to systems, equipment, and resources.
• Set up laptops and accounts for new team members.
• Maintain consistent and professional employee documentation.
• Collect bios and headshots for website updates.

Advancement and Development Support

• Support donor engagement, stewardship, and fundraising efforts.
• Assist with event coordination and donor communication.
• Maintain CRM data and reporting accuracy.
• Support campaigns, grants, and mailing list preparation.

Project Coordination

• Track timelines, deliverables, and deadlines.
• Support cross-team communication and initiatives.
• Assist with research and preparation of materials.

Communication and Relationship Management

• Serve as a professional and welcoming point of contact.
• Draft internal and external communication.
• Maintain confidentiality with sensitive information.

Family Support Responsibilities, as Needed

• Provide transportation support for the COO’s children to and from school, activities, and scheduled commitments.
• Offer supervision during select periods when the COO is engaged in meetings or essential responsibilities.
• Maintain a safe, consistent, and professional environment while supporting these needs.
• Communicate clearly with the COO regarding schedules, changes, and coordination.
• Handle all related matters with discretion and confidentiality.

• Experience supporting executive leadership or operations.
• Strong organization and attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and CRM systems.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Alignment with Grace Klein Community’s mission and values.

• Experience in nonprofit operations, onboarding, or development.
• Familiarity with workflow tools such as
• Ability to adapt in a fast-paced environment.

• Full-time, onsite or hybrid based on needs.
• Occasional evening or weekend support.

Submit a resume and cover letter to na with “Administrative Assistant – Job Application” in the subject line.