Administrative Assistant

CModel Data Inc. is an AI-native decision intelligence company based in Birmingham, Alabama. We move fast, think differently, and hold everyone on the team — including our administrative support — to that same standard. We are seeking a highly organized and detail-oriented Administrative Assistant to support our operations, maintain efficient office processes, and keep our team running without friction. The ideal candidate possesses a strong work ethic, a proactive mindset, and a commitment to excellence.

• Support executive scheduling, travel arrangements, and correspondence for leadership.
• Create professional documents, PDFs, and presentations with format consistency and adherence to branding guidelines.
• Utilize Excel and Google Suite to organize, analyze, and present data accurately.
• Employ AI tools to streamline administrative processes and enhance productivity — this is an expectation, not optional.
• Structure and organize notes from meetings, ensuring clarity and accessibility for team reference.
• Maintain an organized filing system, both physically and digitally, for easy retrieval of documents.
• Handle correspondence efficiently, ensuring timely communication and follow-ups.
• Collaborate across departments to support various administrative projects as they arise.
• Uphold confidentiality and professionalism in all interactions.
• Thrive in a fast-paced environment, managing multiple priorities effectively.

• Proven experience as an administrative assistant or in a similar support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Drive).
• Knowledge of document creation and management, including PDFs.
• Familiarity with AI tools and applications for task management and productivity.
• Excellent grammar, spelling, and attention to detail.
• Strong organizational skills with the ability to manage multiple tasks efficiently under pressure.
• High level of professionalism, discretion, and confidentiality.
• Strong work ethic and dedication to achieving excellence in every task.
• Birmingham-based and able to work on-site.