Administrative Analyst

Job Title:

Administrative Analyst

Job Description

Provide expert-level administrative support and leadership to the team, leveraging over 5 years of experience to ensure seamless operations and enhance organizational efficiency.

Responsibilities

+ Independently manage complex calendars, schedules, and appointments for Sr executives, optimizing their time management and prioritizing critical tasks.

+ Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail.

+ Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software.

+ Conduct in-depth research, gather and analyze data, and compile comprehensive reports to support strategic decision-making and planning.

+ Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality.

+ Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies.

+ Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.

Essential Skills

+ Calendar management

+ Administrative support

+ Microsoft Office proficiency

+ Executive support

+ 5+ years of relevant experience

Additional

Skills & Qualifications

+ 5+ years of experience in a related field

Work Environment

This position is based in the Corporate Real Estate group at the corporate headquarters in downtown Birmingham. The role requires working in-office and offers an opportunity to get a foot in the door with a large utility company.

Job Type & Location

This is a Contract position based out of Birmingham, AL.

Pay and Benefits

The pay range for this position is $24.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision  - Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available  - Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability  - Health Spending Account (HSA)  - Transportation benefits  - Employee Assistance Program  - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Birmingham,AL.

Final date to receive applications

This position is anticipated to close on Jun 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccom for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.