Office Manager

Overview

Office Manager / Executive Assistant
$50,000 – $60,000 / year (depending on experience)
Birmingham, AL (Downtown)

A dynamic and growing professional services firm is seeking an experienced Office Manager / Executive Assistant to support senior leadership and help drive day-to-day office operations. This is an exciting opportunity to join a collaborative, design-focused environment with projects and team members located across the country. The ideal candidate is a proactive problem-solver with a positive, “no task is too small” mindset.

This individual will play a key role in keeping leadership organized, ensuring the office runs smoothly, and supporting a fast-paced, creative team.

• Oversee daily office operations, including supplies, equipment maintenance, and overall office appearance
• Manage calendars, scheduling, and time coordination for leadership and project teams
• Coordinate travel arrangements, meetings, presentations, and event logistics
• Provide administrative support including reports, agendas, and correspondence
• Assist with project setup, data management, and internal tracking systems
• Support finance tasks such as data entry and coordination
• Help manage recruiting pipelines, onboarding processes, and HR-related tracking
• Coordinate professional development events and maintain attendance records
• Serve as a point of contact for vendors, staff, and visitors
• Handle communications, including drafting responses on behalf of leadership
• Manage mail, shipping, filing, and general administrative duties
• Assist with team events, meetings, and special projects as needed

• 3–5+ years of experience in office management, executive support, or similar role within a professional services environment
• Experience in a creative field such as architecture or marketing would be a plus
• Experience supporting senior executives or leadership teams
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• High level of professionalism and ability to maintain confidentiality
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat
• Self-starter with the ability to prioritize and work independently in a fast-paced setting
• Detail-oriented with strong follow-through and problem-solving abilities
• Bachelor’s degree preferred, but not required