Pharmacy Administrative Coordinator

Overview

We at Naph Care are hiring a Pharmacy Administrative Coordinator for our Corporate Office in Birmingham, AL
.

• Provide administrative support for pharmacy leadership, operational initiatives, and strategic projects.
• Assist with the development, maintenance, and distribution of operational, financial, and client-facing reports.
• Support the preparation, organization, and tracking of key performance indicators, dashboards, and pharmacy metrics.
• Coordinate the development, maintenance, and periodic review of pharmacy policies, procedures, standard operating procedures (SOPs), forms, and operational documents.
• Maintain document control processes to ensure current versions of policies, procedures, and operational guidance are readily available and properly archived.
• Coordinate consultant pharmacist inspections, audits, and site visits across multiple states, including scheduling, tracking completion, and maintaining required documentation.
• Assist with pharmacy licensure and permit management, including tracking renewal dates, preparing renewal documentation, maintaining licensing records, and supporting new license applications as directed.
• Support regulatory compliance activities by maintaining records, tracking deadlines, organizing audit documentation, and assisting with inspection readiness efforts.
• Assist with workforce administration activities, including monitoring PTO requests, staffing schedules, coverage requests, and related workforce planning needs.
• Support pharmacy accounting and financial operations, including invoice tracking, expense reporting, budget support activities, and coordination with accounting personnel.
• Coordinate meetings, maintain project trackers, prepare agendas, document action items, and monitor follow-up activities.
• Assist with implementation and tracking of operational initiatives, process improvement projects, and organizational priorities.
• Maintain departmental records, databases, calendars, and reporting systems.
• Serve as a liaison between pharmacy leadership, consultants, accounting, operations teams, and external stakeholders as needed.
• Support onboarding, credentialing, and administrative requirements for pharmacy personnel and consultants.
• Perform other duties and special projects as assigned.

• Associate degree required;
  Bachelor's degree preferred.
• Minimum of three years of administrative, operational support, project coordination, healthcare administration, or related experience.
• Strong organizational skills with demonstrated ability to manage multiple priorities, deadlines, and projects simultaneously.
• Experience coordinating schedules, meetings, and administrative workflows.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong written and verbal communication skills.
• Experience developing reports, tracking metrics, and maintaining records.
• Ability to maintain confidential and sensitive information.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while supporting multiple leaders and departments.

• Health, dental & vision insurance that starts day one.
• Prescriptions free of charge through our health plan, beginning day one.
• Lowest Cost Benefits.
• Employee Assistance Program (EAP) services.
• 401K and Roth with company contribution that starts day one.
• Tuition Assistance.
• Referral bonuses.
• Term life insurance at no cost to the employee.
• Generous paid time off & paid holidays.
• Free continuing education and CMEs.

Equal Opportunity

Employer:

disability/veteran.