Office Manager for Child Development Center

Benefits

• Bonus based on performance
• Dental insurance
• Free uniforms
• Health insurance
• Paid time off
• Training & development

The Office Manager is responsible for overseeing the daily administrative and operational functions of the child care center office. This position supports the Executive Director, staff, families, and vendors by managing enrollment records, tuition accounts, communication, billing, compliance paperwork, and general office organization. The Office Manager helps ensure the center runs smoothly, professionally, and in compliance with all licensing and program requirements.

• Manage the front office and serve as the first point of contact for families, visitors, and staff.
• Answer phone calls, emails, and parent inquiries in a professional and timely manner.
• Maintain organized and accurate child, family, and staff files.
• Order office supplies, classroom supplies, and other center materials as needed.
• Assist with scheduling meetings, tours, and special events.
• Prepare letters, memos, newsletters, and parent communication as requested.
• Maintain confidentiality of all child, family, and employee information.

• Assist families with enrollment, registration, and required paperwork.
• Maintain current enrollment records, waiting lists, and attendance documentation.
• Process registration fees, tuition payments, and account balances.
• Support the Executive Director with tuition records, billing questions, and financial tracking.
• Ensure all child records, immunizations, and emergency forms are current and complete.

• Maintain files and documentation required for state licensing, audits, and inspections.
• Assist with Pre‑K paperwork as applicable.
• Track deadlines for child records, staff trainings, background checks, and required documentation.
• Help prepare reports, rosters, and records for licensing visits and center monitoring.
• Ensure office systems and records remain accurate, secure, and up to date.

• Assist with onboarding paperwork for new employees.
• Maintain staff files, attendance records, and other employment documentation.
• Support staff with supply requests, parent communication, and administrative needs.
• Help coordinate substitute coverage communication and classroom support needs when requested.

• Assist with invoices, receipts, payment plans, and deposit documentation.
• Support the Executive Director with budget tracking, vendor communication, and purchasing records.
• Maintain records for late fees, registration fees, and other center charges.