Executive Administrative Assistant

Executive Administrative Assistant

Birmingham, AL

The Executive Administrative Assistant provides high-level administrative support to the Chief Executive Officer, ensuring efficient daily operations and effective communication across the organization. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced nonprofit environment.

Key Responsibilities:

• Provide direct administrative support to the CEO, including calendar management, scheduling meetings, and coordinating appointments.
• Prepare, edit, and manage correspondence, reports, presentations, and confidential documents.
• Serve as a liaison between the CEO, staff, board members, and external stakeholders.
• Coordinate board meetings, including agendas, materials, minutes, and follow-up actions.
• Manage travel arrangements, expense reporting, and reimbursements.
• Assist with special projects and organizational initiatives as assigned.
• Maintain a high level of confidentiality and professionalism at all times.
• Ensure smooth communication flow and follow-up on executive tasks and priorities.

Skills and Experience:

• Previous experience as an executive or senior administrative assistant preferred.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft Office Suite and office management tools.
• Ability to handle sensitive information with discretion.
• Nonprofit or executive-level support experience is a plus.

Benefits:

• Weekly pay
• $5 prescription drugs
• $5 doctor's visit copays
• Free teledoctor service
• Free counseling services
• Life insurance included
• Vision insurance included
• Dental insurance included
• Vacation and holiday pay
• Scholarship Opportunities
• 401(k) retirement plan
• Free legal services
• Our unbeatable employee discount program