Executive Assistant

Job Description:

• Provide high-level administrative support, including domestic and international travel arrangements, meeting and special events planning and logistics, calendar management, drafting and reviewing correspondence, processing expenses and budget preparation.
• Maintain, track, analyze, and report on key data for senior management.
• Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems.
• Manage the Executive Director’s calendar, including making travel arrangements.
• Create high quality, sophisticated presentations and related support materials for the Executive Director and Board.
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements.

• Bachelor’s degree and 3 years related experience or equivalent combination.
• Experience generating reports and analyzing and interpreting data.
• Experience managing the schedule and contacts of a senior leader.
• Experience with database management.
• Experience working across departments.
• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Ability to implement complex processes.
• Ability to use existing technology to achieve desired results.
• Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
• Experience coordinating projects.
• Experience interpreting guidelines to achieve desired results.
• Experience supervising staff, interns and/or volunteers.
• Strong organizational skills, accuracy, attention to detail and ability to manage multiple tasks.
• Successful experience implementing strategic program goals.

• Health care benefits
• Flexible spending accounts
• 401(k) plan with an 8% employer match
• Parental leave
• Accrued paid time off
• Life insurance
• Disability coverage
• Employee assistance program
• Other life and work well-being benefits