Project Admin

Job Description

Insight Global is seeking a Project Admin for a leading oil & gas client. This individual will play a key support role assisting project teams with coordination, scheduling, and documentation across multiple initiatives. The ideal candidate is highly organized, detail-oriented, and eager to grow within project environments, with the ability to keep tasks on track and ensure smooth communication between stakeholders.

This is a great opportunity for someone early in their career to gain hands‑on experience supporting project execution in a fast‑paced, operations‑driven industry.

• Support project managers with administrative and coordination tasks
• Track project timelines, deliverables, and status updates
• Help schedule meetings, inspections, and project activities
• Assist in expediting tasks by following up with internal teams and vendors
• Maintain project documentation and ensure accuracy of records
• Communicate updates to stakeholders and escape delays or issues
• Assist with logistics coordination including scheduling and resource tracking
• Support compliance and safety documentation efforts

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• 1–3 years of experience in project coordination, administrative support, or operations
• Strong organizational skills with the ability to manage multiple tasks and timelines
• Basic understanding of project lifecycle (planning, execution, tracking)
• Experience supporting project teams with scheduling, documentation, or reporting
• Strong communication skills (written and verbal)
• Ability to track deliverables and follow up on action items
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Detail-oriented with strong problem-solving abilities
• High school diploma required;
  Associate’s or Bachelor’s degree preferred
• Exposure to oil & gas, construction, or industrial environments
• Experience with project tracking tools (Smartsheet, MS Project, or similar)
• Familiarity with inspections, compliance documentation, or safety protocols
• Background in expediting, logistics coordination, or administrative project support
• Experience supporting multiple projects in a fast‑paced setting