Administrative Secretary - Learning Network

Administrative Secretary

Birmingham City Schools

JOB TITLE:

Administrative Secretary
- REPORTS TO:

Instructional Superintendent

WORKDAYS: 12 Months (240 Days) - SALARY:
Classified Schedule 35-8 ($42,791-$57,805)

LOCATION:

Learning Network 1 - FLSA Status:
Non-Exempt

JOB DESCRIPTION:

The Administrative Secretary provides support to ensure efficient operation of the office. Supports the director and employees through a variety of tasks related to organization and communication. The admin job scope ensures that all administrative duties are completed accurately and delivered with high quality in a timely manner.

DUTIES AND RESPONSIBILITIES:

• Answers and directs phone calls
• Organizes and schedules meetings and appointments
• Maintains contact lists
• Produces and distributes memos, letters, faxes and other forms of correspondence
• Assists in the preparation of regularly scheduled reports
• Develops and maintains a filing system
• Orders office supplies
• Books travel arrangements
• Submits and reconciles expense reports
• Provides general support to visitors
• Prepares board agenda items
• Prepares contracts for approval
• Completes special education referrals
• Prepares purchase orders for approval
• Prepares payroll for approval
• Monitors and submits invoices for payment
• Prepares professional development packets for submission
• Performs other duties as assigned

QUALIFICATIONS:

Associates degree preferred or three (3) years of experience in general secretarial and clerical work. Such alternatives to the above qualifications as the Board may require.

APPLICATION REQUIREMENTS:
Completed Application (Hire True) Resume (uploaded to application) Three (3) returned References (Hire True)
* PLEASE ENSURE ALL INFORMATION IS CURRENT WITHIN A 6 MONTH PERIOD*

PHYSICAL REQUIREMENTS:

Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.

REVISED:
June 2026