Assistant Office Manager

Assistant Office Manager
UP Scaffolding Company, Inc.
Birmingham, AL
Full-Time | In-Person

UP Scaffolding Company, Inc. is seeking a motivated, organized, and customer-focused Assistant Office Manager to join our team. This is an excellent opportunity for a recent graduate or early-career professional looking to build valuable experience in office administration, business operations, customer service, and the construction industry.

As the Assistant Office Manager, you will play a key role in supporting daily office operations, interacting with customers and contractors, and helping ensure our office runs efficiently.

• Greet visitors and provide excellent customer service.
• Answer and direct calls on a multi-line phone system.
• Perform data entry, filing, proofreading, and document management.
• Assist with scheduling appointments, meetings, and calendars.
• Support billing, invoicing, and bookkeeping functions using Quick Books and other software.
• Maintain office records and organized filing systems.
• Coordinate office supplies and administrative tasks.
• Work closely with management, warehouse personnel, customers, and contractors.

• Strong organizational and communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Experience in customer service, office administration, reception, or clerical work preferred.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.
• Quick Books or bookkeeping experience is a plus but not required.
• Bilingual candidates are encouraged to apply.
• Positive attitude, reliability, and willingness to learn.

This position is located in a construction and contractor supply warehouse environment. Candidates should be comfortable working in an active industrial setting around construction materials, equipment, deliveries, and contractors.

• Stable and growing company
• Hands-on business and operations experience
• Opportunity for professional growth and advancement
• Team-oriented work environment
  
  Exposure to the construction and contractor services industry

If you are dependable, organized, and eager to build your career in business administration and operations, we encourage you to apply.

Submit your resume today!