Legal Practice Assistant

Legal Practice Assistant

Birmingham, AL 35203

Education Level High School

Summary Responsible for providing in-office administrative support for the Public Finance Practice Group

Essential Job Functions
• Preparing legal documents and correspondence
• Coordinating meetings
• Interacting with clients
• Time entry
• Running conflicts
• Opening and maintaining client files, including filing
• Processing client bills and expense reimbursements
• Travel logistics
• Calendaring

Necessary Knowledge, Skills, and Abilities
• Experienced in billing.
• Comfortable managing a large number of transactional matters.
• Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization.
• Competent to handle a variety of activities with attention to detail, quality, and accuracy, with the ability to follow through and follow up, and adapt to meet changing deadlines and priorities quickly.
• Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook.
• Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision.
• Retain a high level of flexibility and resourceful problem-solving.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Ability to respond quickly to changing demands and be self-motivated with the ability to work independently as well as part of a team.

Educational and Experience Requirements
• High School diploma.
• Five or more years of Legal Practice Assistant experience.

Work Environment and Physical Demands
• In office position
• Ability to work extended hours when necessary.
• Normal office environment; no unusual physical demands.