Real Estate Executive Assistant

Overview

Real Estate Office Help Wanted Now. Full-time administrative support for a growing Real Estate Team in the Birmingham, AL area. 40 hours weekly, Monday through Friday, 9:00 AM to 5:00 PM, in-office position. The担当 is to handle administrative details of running a real estate business, including listings, CRM data, and communications with clients, agents, and vendors.

• Handle a wide range of daily administrative tasks to support a busy real estate team leader
• Process new listings, prepare listing files, organize documents, and ensure accuracy
• Enter prospects and clients into the CRM and maintain up-to-date, error-free records
• Manage incoming offers, direct them appropriately, and track status updates
• Schedule closings, inspections, showings, and other critical real estate appointments
• Keep the contact management system updated and ensure all information is current
• Assist with preparing CMAs for seller prospects
• Search the MLS to identify properties that match buyers’ needs
• Create and edit documents, presentations, and marketing materials using Word, Publisher, and Power Point
• Maintain organized digital and physical filing systems
• Answer phones and communicate professionally with clients, agents, and vendors
• Support day-to-day operations in a fast-paced environment where priorities can change quickly
• Ensure all tasks and deadlines are completed promptly with strong follow-through

• Highly organized, detail-oriented, and able to manage multiple tasks without missing deadlines
• Strong administrative or office support background; real estate experience is a plus, but not required
• Proficient computer skills, including strong typing ability
• Comfortable using Microsoft Word, Publisher, and PowerPoint to create documents and presentations
• Experience with CRM platforms (Top Producer or similar) preferred
• Able to navigate the MLS, prepare CMAs, and understand basic real estate documents (or willing to learn quickly)
• Excellent verbal and written communication skills; confident and professional on the phone
• Dependable, loyal, and committed to consistent follow-through
• Thrives in a small business environment where priorities shift, and fast problem-solving is needed
• Self-motivated with a “get-it-done” mindset and strong initiative
• Able to work full-time, Monday–Friday, 9:00 AM to 5:00 PM in the Birmingham office
• Comfortable supporting a high-performing team leader with a growing workload

Compensation: $32,000 yearly