Engineering Administrative Assistant

Quanta Power Solutions brings together the industry-leading capabilities and resources of Quanta's operating companies to deliver complete EPC solutions. Our integrated approach spans power generation, battery energy storage, renewables, transmission, substation, and underground infrastructure — from concept to commissioning, we execute complex power infrastructure projects with the speed, certainty, and operational excellence our customers depend on.

At Quanta Power Solutions, we are driven by a culture of safety, integrity, and disciplined execution — and we're building a team that shares that commitment.

Quanta Power Solutions is seeking a highly organized and proactive Engineering Department Administrator to provide administrative and operational support to Engineering leadership and departmental teams. This position plays a critical role in supporting the day-to-day activities of the Engineering Department by coordinating schedules, facilitating communication, managing administrative processes, and ensuring departmental operations run efficiently.

• Provide administrative support to Engineering leadership, including calendar management, scheduling, and meeting coordination.
• Organize internal and external meetings, including agendas, materials, and action item tracking.
• Coordinate department meetings, training sessions, workshops, special events, and travel arrangements.
• Maintain departmental records, files, and documentation.
• Monitor timesheet submissions, send reminders, and assist managers with compliance and reporting.
• Support workforce planning by tracking personnel data and departmental resources.

• Process expense reports and assist with purchasing activities, including requisitions, small equipment, and departmental supplies.
• Coordinate office resources such as software licenses, subscriptions, and materials.

• Prepare reports, presentations, spreadsheets, and departmental summaries.
• Maintain metrics, dashboards, and staffing reports.
• Manage electronic filing systems and document repositories.
• Support leadership reporting needs and assist with data collection for departmental initiatives.
• Handle confidential and sensitive information with discretion.

• Use Microsoft Office, Teams, and SharePoint to manage and distribute documents and support collaboration.
• Assist with process improvements and workflow organization.
• Leverage AI-enabled tools to enhance efficiency and productivity.

• Associate’s degree in Business Administration, Office Administration, Project Management, Communications, or related field preferred (or equivalent experience).
• 3–5+ years of administrative support experience required.
• Experience supporting managers, directors, or leadership teams required.
• Experience in engineering, construction, EPC, industrial, utility, or technical environments preferred.
• Experience with meeting coordination, travel, expense reporting, and purchasing processes preferred.

• Advanced Microsoft Office Suite
• SharePoint and Adobe Acrobat
• ERP systems (JD Edwards, Oracle, SAP, or similar)
• Expense reporting tools (e.g., Concur)
• Familiarity with AI productivity tools (Microsoft Copilot, ChatGPT, or similar)

• Minimal travel may be required for meetings, training, or special events.

• Ability to sit, stand, and work at a computer for extended periods
• Occasionally lift up to 25 pounds
• Manage office equipment and materials as needed
• Work in office and occasional project office environments