Secretary-Bookkeeper - Oliver Es

Secretary/Bookkeeper

Reports To:

Principal

Work Days: 11 Months 224 Days - Salary:
Clerical Schedule #1 Level 2 ($38,065 - $51,424)

Location:

Various Locations - FLSA Status:
Exempt Non Exempt

Job Description:

The Secretary/Bookkeeper is responsible for assignments associated with the operation of a school, instructional program, or worksite. S/he will perform a variety of clerical, secretarial, bookkeeper, and other minor administrative functions required for the operation of a school/work site and other instructional programs including but not limited to maintenance of confidential student records, direct contact with students, parents/guardians, and instructional staff.

Duties and Responsibilities:

• Recordkeeping/Database Management:
  Implement and maintain all office and school recordkeeping systems. Maintains a comprehensive student database by developing and tracking records and reports related to incidents, accidents, average daily attendance, and test scores;
  Use both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information; completes forms which include purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters and other related forms;
  Create and maintain student files; maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed.
• Document Preparation:
  Prepare, create, and compose letters, reports, bulletins, and other documents for the school or instructional programs. Answer routine correspondence for the administrator. Operates computer and standard office equipment.
• Communication/Customer Service:
  Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors. Address standard inquiries by letter, phone, e-mail, fax or personal contact; maintains internal communication system insuring instructional, and support personnel are kept informed of needed information. Perform other duties as assigned.

Qualifications:

Any combination of education and experience equivalent of graduation from high school and experience in general administrative support and clerical work. Prior experience in a procurement preferred. Associates degree preferred or three (3) years of experience in general administrative work or support. Such alternatives to the above qualifications as the board may require.

Application Requirements :
Completed Application (Hire True) Resume (uploaded to application) Three (3) returned References (Hire True)
* Please ensure all information is current within a 6 month period*

Physical Requirements:

Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.

Revised:
January 2025