Administrative Assistant​/Scheduler

About Us

Interim Health Care is a leading provider of home care services dedicated to delivering compassionate, high-quality care to our clients. We are growing and seeking a dependable, detail-oriented Office Assistant & Scheduler to join our team.

Position Summary

The Office Assistant & Scheduler plays a key role in daily operations by coordinating caregiver schedules, supporting office administration, and ensuring effective communication between clients, caregivers, and management. This position requires strong organizational skills, multitasking ability, and a proactive mindset.

Key Responsibilities

* Schedule and coordinate caregiver shifts to meet client needs

* Maintain accurate client and employee records

* Answer incoming calls and assist clients and caregivers professionally

* Communicate schedule changes promptly and efficiently

* Ensure timely and accurate communication among caregivers, clients, and managers, including addressing and escalating concerns appropriately

* Assist with payroll data entry and timesheet tracking

* Support recruitment, orientation, and retention of qualified staff

* Assist with hiring and onboarding documentation

* Perform fingerprinting and I-9 verification

* Provide general administrative support (filing, scanning, data entry, email management)

Minimum Education & Experience

* High school diploma required;
Associate or College degree preferred

* Previous scheduling or administrative experience (home care experience preferred)

Qualifications

* Strong organizational and time management skills

* Excellent communication skills (written and verbal)

* Strong problem-solving and negotiating skills

* Proficient in Microsoft Office (Excel, Word, Outlook)

* Ability to manage multiple priorities in a fast-paced environment

* Professional, dependable, and detail-oriented

* Ability to pass required federal and state background checks

Preferred Qualifications

* Experience with home care software (Axis Care or similar)

* Knowledge of caregiver scheduling best practices

Working Conditions &

Physical Requirements

* Work performed in a standard office environment

* Ability to work a flexible schedule (part-time or full-time)

* Light physical activity, including occasional lifting up to 20 lbs., and frequent sitting, standing, or walking

What We Offer

* Competitive pay

* Supportive team environment

* Opportunity for growth

* Meaningful work serving the community

If you are organized, dependable, and thrive in a fast-paced environment, we would love to hear from you.