Substitute Pool Sy

Substitute Clerical Pool  SY

Reports To: Principal

Work Days: 9 Months 184 Days

Salary: Substitute Daily Rate $90.00/Day

Location: Various Locations

Under direct supervision, performs a variety of clerical, secretarial, bookkeeper, and other minor administrative functions required for the operation of a school/work site and other instructional programs; performs other related duties as required. The School Secretary is responsible for having assignments which are associated with the operation of a school, instructional program, or worksite. Other distinguishing characteristics include maintenance of confidential student records and more direct contact with students, parents/guardians, and instructional staff at a school/work site.

• Implement and maintain all office and school recordkeeping systems; maintain a comprehensive student database; develop and track records and reports related to incidents, accidents, average daily attendance, and test scores; use both computer and manual filing systems allowing for efficient collection, retention, and retrieval of information.
• Complete forms including purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters, and other related forms; create and maintain student files; maintain records for teacher and school budgets, student body funds, attendance, and other related records as needed.
• Prepare, create, and compose letters, reports, bulletins, and other documents for the school or instructional programs using a computer; answer routine correspondence for the administrator; prepare documents from rough draft, notes, recordings, or oral instructions; prepare reports from confidential records; operate computer and standard office equipment; provide technical support to staff as needed.
• Act as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greet and direct visitors; address standard inquiries by letter, phone, e‑mail, fax or personal contact; maintain internal communication system ensuring instructional and support personnel are kept informed of needed information; coordinate transfer of information between site/program and outside agencies and districts;
  
  interact with and assist students when necessary; assist students and parents/guardians by explaining and enforcing school site requirements; communicate as necessary with supervisor; maintain confidentiality of records.
• Perform other duties as assigned.

Sufficient formal and/or informal training to provide the ability to read and write at a level consistent with the requirements of the position.

* Such alternatives to the above qualifications as the Board may require.

• Completed Application (Hire True)
• Resume (Upload to Application)
• Three (3) returned References (Hire True)

* Please ensure all information is current within a 6 month period.

Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.

Revised: May 2025

All candidates must submit to a background check. Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments.

Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E‑Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E‑Verify will confirm that the employee's name and Social Security number match.