Federal Programs Secretary Job Birmingham area,Alabama USA,Administrative/Clerical

Secretary/Receptionists

Qualifications:

Any combination of education and experience equivalent to a high school diploma.
Business courses of secretarial/bookkeeping training from a business/technical school.
Computer literate.
Good public relations skills.
Physical and emotional ability and dexterity to perform required work and move about as needed.
Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Reports To:

Administrator designated by Superintendent

Job Goal:
To complete the detail and written work and to coordinate other matters essential to the efficiency and effectiveness of the administrative supervisor.

Performance Responsibilities:

Takes, transcribes dictation and types correspondences, reports, notices, recommendations, etc.

Obtains, gathers, and organizes pertinent data as needed and puts it into usable form.

Maintains a regular filing system, as well as a set of confidential files, and processes incoming correspondences.

Places and receives telephone calls and records messages.

Orders and maintains supplies as needed.

Performs any bookkeeping tasks associated with the specific position.

Maintains a schedule of appointments and make arrangements for conferences and interviews.

Welcomes visitors and arranges for their comfort.

Screens unexpected callers in accordance with predetermined policies.

Operates office machines.

Engages in personal professional growth and demonstrates professional ethics.

Performs other related duties that are required by the administrator.

Terms of Employment:
Twelve month year. Salary to be established by the Board.

Evaluation:
Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of Support Personnel.