Executive Assistant to CSFO

Position: Executive Assistant to the CSFO
Job Summary

The Executive Assistant to the Chief School Financial Officer provides high-level administrative, organizational, and confidential support to the CSFO. This position plays a critical role in ensuring the efficient operation of the Finance Department by managing communications, coordinating financial documentation, supporting reporting processes, and serving as a liaison between the CSFO and internal and external stakeholders.

Essential Duties and Responsibilities

* Provide direct administrative support to the CSFO, including, but not limited to: calendar management; scheduling meetings, and coordinating travel arrangements.

* Assist with financial reporting processes, procedures, and financial tracking

* Maintain confidential financial records in compliance with district, state, and federal regulations.

* Assist in preparation of board agenda items and supporting financial documentation.

* Serve as liaison between the CSFO and internal/external customers.

* Track and follow-up on action items.

* Monitor and prioritize incoming communications and respond on behalf of the CSFO as directed.

* Prepare and distribute information as directed by the CSFO

* Maintain organized electronic and physical filing systems.

* Conduct research and compile applicable documentation.

* Ensure compliance with district policies and financial procedures.

* Perform other duties as assigned by the CSFO.

Qualifications

* Associate's degree or Bachelor's degree preferred (Business Administration, Accounting, or related field).

* Minimum of 3-5 years of executive-level administrative experience in a school district or governmental finance setting preferred.

* Strong knowledge of office management systems and procedures.

* Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

* Ability to handle confidential and sensitive information with discretion.

* Strong organizational, time management, and problem-solving skills.

* Excellent written and verbal communication skills.

* Knowledge of school finance software systems preferred.

Skills and Competencies

* High attention to detail

* Ability to manage multiple priorities

* Professional judgment and discretion

* Strong interpersonal skills

* Initiative and self-direction

* Ability to work independently and as part of a team

Work Environment

This position operates in a professional office environment within a school district central office. The role routinely uses standard office equipment and requires extended periods of sitting, computer work, and occasional attendance at board meetings.