Administrative Assistant, Samford CARES

Samford CARES Administrative Assistant

The Samford CARES Administrative Assistant provides essential operational and administrative support to ensure the effective daily functioning of CARE, Counseling, and Wellness initiatives. This role serves as a central point of coordination for schedules, communications, and program logistics while fostering a welcoming and supportive environment for students, campus partners, and visitors. The Administrative Assistant plays a key role in maintaining efficient systems and supporting student-centered services that promote holistic well-being.

This is a 10-month, part-time position and is annually funded each academic year based on departmental need.

Administrative & Operational Support

• Support the daily logistics, operations, and service needs of Samford CARES.
• Manage scheduling, appointment confirmations, and follow-up communications for Counseling, CARE, and Wellness services.
• Maintain organized systems for documentation, communication, and workflow efficiency.

Financial & Business Operations

• Manage financial and business records with accuracy, attention to detail, and confidentiality.
• Assist with budgeting processes, expense tracking, and purchasing coordination.
• Ensure compliance with institutional policies and procedures related to financial operations.

Front Desk & Hospitality

• Provide a welcoming, professional, and student-centered environment for all visitors, including students, faculty, staff, and donors.
• Serve as the first point of contact for Samford CARES, offering guidance and directing individuals to appropriate resources.
• Help create a hospitable and supportive atmosphere that reflects the university's commitment to care and wellness.

Communications & Marketing Support

• Assist in maintaining daily communications, including email correspondence and office updates.
• Support social media and marketing efforts to promote CARE and wellness programs, events, and resources.
• Help ensure consistent and clear messaging across platforms.

Program & Event Logistics

• Coordinate logistics for the Wellness Ambassador Program, including scheduling, communication, and event support.
• Assist with operational needs of the campus Food Pantry, including organization and distribution support.
• Provide logistical and administrative support for large-scale wellness events and initiatives as needed.

• Bachelor's degree from an accredited institution.
• Basic computer literacy and accounting skills.
• Competent in Microsoft Office (Word, Publisher, Excel, PowerPoint).
• Professional and personable communication skills.
• Ability to lift 20 pounds.

• Work experience in a university or school context.
• Proficiency in engaging and managing software (Banner, Argos, Spaces, Maxient, etc.).
• Highly organized, attention to details, assertive problem solver and reliable.