Operations Analyst Job Birmingham area,Alabama USA,Administrative/Clerical

Operations Analyst

Reports To:

Director of Operations

Job Goal:
To assist with the smooth and efficient operation of the Maintenance Department so that the maximum positive impact on the educational system is realized

Minimum Qualifications:

High school diploma or equivalent; minimum of two (2) years experience in a comparable position
Knowledge of general office equipment, processes, and procedures
Excellent communication, interpersonal, and customer service skills
Strong organizational skills and acute attention to detail
Experience collaborating with a wide variety of people and groups
Proficiency with Google Office applications, including email, Google Docs, Sheets, Slides, Forms, Drive, Calendar, and Gmail.
Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames
Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information
Ability to deal with confidential and sensitive information in a professional manner
Physical strength, mobility, dexterity, stamina, and acuity to perform job responsibilities
Ability to meet suitability criteria under the Alabama Child Protection Act of 1999 and Act No.
Such alternatives to the above qualifications as state, federal, and local law and the Board may require

Duties and Responsibilities:

Demonstrates support for the school system and its vision, mission, goals, and priorities

Acts as the first point of department contact/primary receptionist, greeting visitors, answering phones, and directing inquiries to the appropriate person in a timely and positive manner

Oversees the daily office operations, including but not limited to ordering supplies, maintaining calendars, managing department files, and assisting with specific projects/vendors as requested

Provides clerical support to the Director of Operations and others as assigned

Assists the Director of Operations with the bid process, including but not limited to maintaining a thorough understanding of applicable procurement laws, staying current on legislative and regulatory changes, and ensuring compliance throughout the bidding process.

Treats all information and knowledge about any program, project, or individual in the District setting with strict confidentiality; uses discretion in all communication regarding employees and school matters

Produces, records, and responds to, as directed, correspondence, research, reports, notices, recommendations, and materials needed for efficient office operations

Maintains accurate electronic and non-electronic filing systems of needed reports, minutes, correspondence, information, records, schedules, and data as directed

Obtains, gathers, organizes, and prepares for presentation pertinent data and information as needed

Uses office technology/software to complete job responsibilities as assigned

Communicates effectively and engages in office communication processes using telephones, voice mail, electronic mail, postal and/or delivery services, and other means as directed

Demonstrates reliability in attendance, punctuality, and task performance

Performs duties and represents the System in a courteous, positive, and professional manner

Attends and participates in meetings as requested

Demonstrates initiative in identifying opportunities for improvement in areas of responsibility

Maintains and submits required reports, records, and correspondence in a timely and accurate manner

Properly cares for equipment and material resources of the school system

Uses effective collaboration skills to work as a productive team member

Adheres to local Board policies, administrative procedures, and other like directives, as well as state, federal, and local laws

Performs other job-related duties as assigned by Supervisor(s)

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. The Hoover City Board of Education reserves the right to amend the job description as needed.