Accounting ​/ Executive Assistant

Accounting / Executive Assistant

Location: Onsite
Employment Type: Full-Time
Salary: $70,000 - $80,000

A well-established financial services firm is seeking a highly organized and detail-oriented Accounting / Executive Assistant to support executive leadership. This is an excellent opportunity for someone who enjoys wearing multiple hats, thrives in a professional office environment, and takes pride in delivering exceptional administrative and financial support.

• Assist with accounts payable and accounts receivable processing, preparing bank deposits and reconciling accounts
• Process invoices, expense reports, and vendor payments
• Manage executive calendars, meetings, and travel arrangements
• Screen calls, coordinate correspondence, and prepare reports and presentations
• Organize client files and maintain confidential records
• Order office supplies and assist with day-to-day office operations
• Provide administrative support for special projects and firm initiatives

• 3+ years of experience in accounting, bookkeeping, executive administration, or a similar role
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word
• Experience with accounting software such as Quick Books
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize multiple responsibilities while maintaining accuracy
• Professional demeanor and the ability to handle confidential information with discretion

• Experience working in a financial services, CPA, wealth management, or professional services environment
• Associate's or Bachelor's degree in Accounting, Business Administration, or a related field is a plus

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.