Administrative Assistant to the Law Registrar

Administrative Assistant

The Administrative Assistant will perform advanced and confidential administrative tasks and services to support the efficient operations of the Office of Law Registrar. The ideal candidate must have a commitment to flexibility, integrity, and service excellence.

Assists the Law Registrar by independently managing several advanced administrative tasks including:

• Coordinates student registration processes.
• Completes course scheduling utilizing various software programs.
• Liaises with faculty each term to publish course descriptions for students.
• Processes student enrollment verifications and withdrawals.
• Prepares graduation certificates for various state bars.

Assists the Law Registrar with other advanced tasks where attention to detail and independent work is required. These include but are not limited to:

• ABA reporting.
• Overseeing the Joint Degree Program.
• Serves as a liaison with other departments and regularly submits reports to admissions, career development, student services, academic support, and the office of the Associate Dean.
• Maintains tangible files for student and graduate records.
• Maintains electronic files using a document management system.
• Manages the filing and shredding of confidential documents.
• Coordinates the Scholar of Merit award program; prepares and distributes awards.
• Prepares Dean's list for print and publication.
• Provides support services to adjunct faculty by preparing course materials, issuing class rosters, recording class attendance, examinations, and grading. May assist with exam proctoring.
• Answers and directs telephone inquiries, manages office supplies, and performs campus errands.
• Handles confidential student information and responds to outside inquiries according to FERPA guidelines.
• Performs other related duties as assigned.

• Either, a high school diploma or equivalent and three (3) years of experience or a Bachelor's degree and one (1) year of experience.
• Ability to work without direct supervision and to exercise individual initiative.
• Ability to handle data and information of a confidential nature.
• Effective organization and problem-solving skills with particular attention to detail.
• Strong written and oral communication skills along with positive interpersonal skills to effectively interact with students, faculty, administrators, and staff.
• Ability to manage multiple tasks, prioritize work assignments, and to complete them in an accurate and timely manner.
• Demonstrated proficiency in Microsoft Office Suite, videoconferencing technology, and a willingness to learn and utilize specialized data programs.
• Proficient data entry skills.
• Ability to lift up to 15 pounds as needed.
• Ability to report to work daily, five days per week.
• Ability to remain in a sitting position for extended periods of time.
• Ability to work continuously throughout the day.

• Experience working with Banner data management system.
• Integrated knowledge and understanding of higher education programs and practices.

We offer a complete benefits package to full-time employees including health care, dental, vision, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. To learn more details, visit our benefits page.