Executive Assistant to CEO​/President

The Executive Assistant to the CEO provides exceptional administrative support for the Chief Executive Officer and President, and other senior-level leaders as assigned, through consistently demonstrating a mastery of Executive Assistant job responsibilities and acting as a liaison between management and employees. At times, this role may serve as proxy for one or all assigned leaders, as requested. This role will be in office in Birmingham, Alabama.

• Demonstrates consistent mastery of Executive Assistant responsibilities including advanced communication and close-out of tasks and projects
• Independently manages and coordinates extremely active calendars of appointments, avoiding conflicts and prioritizing conflicting needs
• Offers solutions to roadblocks and/or suggests more efficient ways to conduct core operations
• Facilitates preparation for meetings and events, scheduling prep meetings as needed
• Proactively operates independently and does not wait to be asked, jumping in when needed
• Provides a bridge for smooth communication between internal departments and external constituents - demonstrating and maintaining credibility, trust, and support
• Serves as a liaison to the Board of Directors, coordinating board meeting logistics, materials, and communications with professionalism and discretion
• Enables leader(s) to scale by ensuring no critical documents or processes fall through the cracks, including bringing a mindset for process improvement to all things
• Works closely and effectively to keep leader(s) well informed of upcoming commitments and responsibilities, following up appropriately
• Successfully completes critical aspects of deliverables with a hands-on approach that facilitates the leader(s)’ ability to effectively lead the company
• Prioritizes conflicting needs, handles conflicts expeditiously, proactively, and confidentially, and follows through on projects to successful completion, often with deadline pressures
• Performs detailed project management tasks including tracking project milestones
• Organizes, coordinates, and delivers approved executive correspondence
• Facilitates and successfully executes internal company events in partnership with Marketing
• Prepares materials for meetings including detailed formatting of professional presentations and documents
• Manages sensitive information with a high level of confidentiality and discretion
• Generates and analyzes reports as requested
• Handles all matters expeditiously, proactively, and confidentially
• Provides back-up support for absent teammates
• Researches and executes special projects
• All other duties as assigned

• 5+ years’ experience as an executive assistant supporting senior level leaders
• Experience utilizing AI tools and technology as a force multiplier to increase efficiency and effectiveness
• Experience coordinating complex international travel logistics
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat
• Ability to work independently and provide prompt support to multiple leaders across multiple time zones, with an in-office presence of four days per week
• High degree of integrity
• Strong time management and organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and clients
• Advanced written and verbal communication skills
• Emotional intelligence and ability to work through conflict
• Highly resourceful team-player, with the ability to also be effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Forward-looking thinker, who actively seeks opportunities and proposes solutions

Based on relevant market data and other factors, the anticipated hiring range for this role is $73,600 to $92,000 annually. Final compensation rates will be…