Assistant -Admin

JOB DESCRIPTION

We are seeking a proactive and detail-oriented Administrative Assistant to join our team. In this role, you will serve as a vital operational backbone for both the Organizational Development (OD) and Talent Acquisition (TA) teams.

• Act as the live Zoom producer for the Vulcan University Pop-Up series, managing speaker coordination, live tech support, and post-program wrap-up.
• Manage end-to-end logistics for meetings and in-person training events, including venue sourcing, room setup, catering, hotel blocks, audio/visual equipment, and printed materials.
• Support the 4-year Operations Management Development Program by tracking attendee progress, scheduling modules, and coordinating logistics.
• Maintain shared department and enterprise training calendars, distributing timely event reminders and updates.
• Serve as a secondary LMS Administrator, helping assign training, record credits, and troubleshoot employee inquiries.

• Design and deploy organizational communications (Pop-Ups, Vulcan Scholarship announcements, training alerts, and Cut Sheets) using Campaign Monitor.
• Build visually engaging presentations and slide decks using Google Slides, PowerPoint, and Canva.
• Maintain and quarterly audit the enterprise Talent Room.
• Coordinate with Divisional HR to manage subscriptions and distribution for enterprise Employment Posters.
• Coordinate candidate travel and expense reimbursement.
• Maintain the OD Website

• Manage vendor relationships, ensure timely service delivery, validate and accurately code all purchase orders and invoices.
• Assist team members with expense report preparation and submission.
• Maintain accurate records for procurement card (P-Card) charges, ensuring adherence to internal financial compliance policies.
• Perform other administrative and operational duties as assigned.

• Software Mastery:
  Advanced proficiency in Google Workspace (Sheets, Slides) and Microsoft Office (Excel, PowerPoint).
• Communication & Event Tools:
  Experience with or adaptability to email platforms (e.g., Campaign Monitor) and video conferencing tools (e.g., Zoom Producer controls). Experience with LMS platforms (e.g., Cornerstone) is a plus.
• Detail Orientation:
  Exceptional accuracy in data entry, expense coding, calendar coordination, and written copy editing.
• Interpersonal
  
  Skills:
  
  Strong written and verbal communication skills with a proven track record of engaging professionally with leadership, employees, and external vendors.
• Integrity & Discretion:
  Demonstrated ability to handle sensitive information with absolute confidentiality and adhere to strict ethical standards.

Education: Associate’s degree or equivalent work experience required;
Bachelor’s degree preferred.

Experience: 3–5 years of dedicated administrative support or office management experience.

• Previous administration work experience is preferred. Familiar with standard concepts, practices and procedures within a particular field.
• Work within established procedures under general supervision.
• Identify problems/ issue in straightforward situations and makes sound decisions;
• Strong verbal and written communication skills. Manage time effectively, prioritize tasks, and meet deadlines.
• Adjust to changing priorities, learn new tasks, and adapt to new technologies is important.
• Drafting, editing, and formatting reports, presentations, and other documents.
• Maintaining both electronic and physical filing systems.

• Minimal lifting of boxes (files, supplies, etc.); ability to meet departmental deadline requirements; perseverance to handle pressure well
• Other duties as position evolves

Vulcan Materials Company is an Equal Opportunity Employer.