Executive Assistant II

Position Overview

• Department: Administration
• Schedule: Monday through Friday, 7am to 4pm
• Work Location: UAB St. Vincent's East
• Benefits for eligible positions only include: generous paid time off, paid parental leave, Associate Assistance Program, Tuition Reimbursement Program, and more

Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive.

• Coordinates schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the
• executive office functions seamlessly. Maintains executive office calendar.
• Oversees scheduling, catering, document preparation and distribution for meetings and conference calls
• for the Board of Director and Board committees.
• Schedules and coordinates management meetings, conferences, special events, and travel arrangements.
• Attends board and management meetings, maintains minutes of all proceedings and acts as custodian for
• all related documentation. Prepares and distributes subsequent correspondence as needed, and follows up
• on action items to ensure completion.
• Prepares and coordinates the preparation of correspondence, reports, presentation materials and other
• written communications as required.
• Monitors financial and budget information and prepares data for review.
• May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations.
• Provides input to performance management.
• Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution.
• May perform special assignments such as researching information, compiling reports and special projects and events as directed.
• Requires knowledge of organization policy and procedure and high level of technical skill.
• May act as office manager.
• May monitor financial, budgetary and personnel processes.
• May be responsible for event planning.

Education:

• High School diploma equivalency
  • Bachelor's Degree Preferred
  • 5 Years of Experience Required

UAB St. Vincent’s, a proud part of UAB Medicine, is a trusted provider of health care, serving Alabama for more than 125 years. With five hospitals and numerous clinics, we're a health care community deeply rooted in compassion, service, and respect for all, guided by the rich legacy of the St. Vincent’s name. We're committed to extending kindness and personalized care to patients, their families, and each other.

We address the physical, psychological, social, and spiritual needs of our patients. We believe in the power of teamwork and unity, and foster a collaborative spirit among our more than 4,800 employees. As one of Alabama’s best hospitals as recognized by U.S. News & World Report, improving the health and lives of those we serve is at the heart of our mission.

Join us in continuing our legacy of service and healing in central Alabama, where we can make a lasting impact together.