Administrative Assistant

Strengthening and empowering all of the communities we serve.

Alabama Media Group, Alabama's largest news and entertainment company, is seeking a Administrative Assistant & Events Coordinator. This role is primarily focused on supporting the newsroom, office management, helping with marketing initiatives and helping coordinate live events.

The pay range for this position is $40,000 – $46,000/year.

• Manage the newsroom office, such as sorting and distributing mail, greeting visitors, answering phone calls and routing callers, and setting up meetings
• Assist in creating and scheduling marketing content that supports the newsroom, including social media posts, promotional materials, and internal/external communications
• Support the planning and execution of marketing campaigns, sponsor ships, and brand initiatives
• Help plan and execute events including staff meetings, conferences, retreats, social functions, client events, public receptions and training sessions
• Order catering and coordinate logistics for meetings and events
• Prepare internal communications, memos/emails, newsletters, reports, and staff presentations (including PowerPoint decks and marketing collateral)
• Support leadership with various assignments such as booking travel and hotels, processing expenses, and other duties as needed
• Communicate with the building manager on janitorial and maintenance requests, helping ensure a clean, comfortable, ready-to-use office environment
• Maintain office supplies and coordinate maintenance of office equipment. Maintain filing systems, both electronic and physical
• Be a helpful and positive presence in the workplace

• High school diploma or equivalent; coursework or experience in marketing, communications, or a related field a plus
• Minimum of one year of experience in office management, marketing support, administrative assistance, or a similar role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams); familiarity with social media platforms and/or basic design tools (e.g., Canva) a plus
• Superior editing and grammar skills — comfortable proofreading marketing copy, reports, meeting minutes, and correspondence for accuracy and tone
• Strong organizational skills and ability to juggle marketing and event projects alongside office support tasks
• Ability to work in a deadline-oriented team environment
• Desire to be proactive and create a positive experience for others
• Excellent interpersonal skills
• This role requires in-office presence at least three days per week, along with reliable transportation and the ability to travel off-site for events

Advance Local Media offers competitive pay and a comprehensive benefits package with affordable options for your healthcare including medical, dental and vision plans, mental health support options, flexible spending accounts, fertility assistance, a competitive 401(k) plan to help plan for your future, generous paid time off, paid parental and caregiver leave and an employee assistance program to support your work/life balance, optional legal assistance, life insurance options, as well as flexible holidays to honor cultural diversity.

• affordable options for your healthcare including medical, dental and vision plans
• mental health support options
• flexible spending accounts
• fertility assistance
• a competitive 401(k) plan to help plan for your future
• generous paid time off
• paid parental and caregiver leave
• an employee assistance program to support your work/life balance
• optional legal assistance
• life insurance options
• flexible holidays to honor cultural diversity

Advance Media Group is a part of Advance Local Media, one of the largest media groups in the United States, which operates the leading news…