Grants Administrator-Sph

Job Description - GRANTS ADMINISTRATOR-SPH (T239683)

GRANTS ADMINISTRATOR-SPH - ( T239683 )

Description

GRANTS ADMINISTRATOR-SPH

The University of Alabama at Birmingham

The Grants Administrator independently oversees the department’s sponsored research administration with minimal supervision. The position establishes consistent processes and deadlines, manages complex pre-award and post-award activities, supports faculty and staff, ensures compliance, and serves as the department’s primary research administration resource and representative.

In-person required during 6-month probationary period.

• Manage the preparation, review, submission, and administration of federal, nonprofit, industry, and other sponsored funding applications from proposal planning through post-award.
• Ensure administrative components are complete, accurate, compliant, and submitted by departmental, institutional, and sponsor deadlines.
• Clearly communicate requirements, responsibilities, deadlines, missing information, and administrative or compliance risks to the appropriate parties.

• Develop, document, maintain, and consistently apply departmental pre-award and post-award processes and internal deadlines.
• Provide research administration training and guidance to faculty, staff, and graduate students.
• Maintain current knowledge of institutional and sponsor requirements and effective research administration practices.

• Supervise a Program Manager and Program Director and work closely with other grant assigned program managers and grant administration staff.
• Establish clear assignments, priorities, deadlines, and quality standards; monitor progress and address errors or delays promptly.
• Provide guidance, feedback, training, and development opportunities that strengthen staff knowledge and performance.

• Lead project transfers, principal investigator changes, and large or complex submissions involving multiple components, cohorts, sites, investigators, or participating units.
• For each complex activity, identify required documents, responsible parties, dependencies, approvals, and deadlines.
• Coordinate with faculty, departmental staff, central offices, and external partners, and maintain organized records of decisions, submissions, approvals, and outstanding items.

• Serve as the department’s liaison with UAB units on research administration matters.
• Coordinate resolution of conflict-of-interest holds, Office of Sponsored Programs deadline exceptions, IRB delays, and other barriers to submission or award administration.
• Communicate the issue, action needed, owner, deadline, and status; follow up and elevate matters that may affect compliance, deadlines, project activation, or sponsor requirements.

• Prepare accurate and timely extramural funding reports, verify information before distribution, and retain supporting documentation when required.
• Represent the department on research administration committees, work groups, and special projects.
• Communicate relevant decisions, process changes, and action items to departmental leadership, faculty, and staff.

• Ensure assigned work complies with institutional policies, sponsor and federal requirements, and applicable IRB policies.
• Maintain complete, accurate, organized, and accessible administrative records in appropriate UAB systems and applications.
• Protect confidential information, follow record-retention and access requirements, and seek clarification or elevate concerns that…