Contracts Administrator 2

Title:

Contracts Admin 2

Duration: 3 years

Location:

3535 Colonnade Parkway, Birmingham, Al.

Client:
Southern Company Services

• Proactive and continuous engagement and communication with internal business partners, suppliers, peers, and supervisor.
• Duties will include the daily support of all sourcing & contracting activities  from cradle to grave , including advising customers on Request for Information (RFI) and Request for Proposal (RFP) preparation, lead pre-bid meetings, review of offers upon receipt from bidders, cost & price analysis, negotiations, risk assessment, preparing contract documents and agreements; assists in contract administration, incorporation of changes, expediting & follow-up, disposition of claims, and contract closeout.
• Duties will require leading sourcing projects, assisting in developing and implementing strategic programs for the procurement of Equipment and Services.
• Expectations include outstanding oral and written communications with ability to excel in high-level communications with Management at multiple levels.
• Develop the sourcing strategy for low to high risk services. A typical agent will support ~(20 - 25) active projects concurrently with defined turnaround parameters (Target Days) for all contract related documents (RFPs, Master Agreements, Non-Disclosure, Amendments, Statements of Work, etc.) throughout the year.
• Manage relationships with the company’s vendors and ensure efficient and transparent contracting and negotiation process to reduce costs, improve commercial terms and reduce duplication of efforts.
• Work cross functionally to improve and streamline processes.
• Ensure that overall risk is properly controlled and mitigated.
• Develop a detailed knowledge of the Southern Company and Operating Company procurement policies/procedures and have the capability to become a Subject Matter Expert (SME).
• Expected to build and maintain a detailed knowledge and understanding of essential legal provisions, contract common law, contract formation issues, data security issues, remedies, liquidated damages, litigation avoidance, and dispute resolution.
• Ensure all required terms and conditions are included in procurement documents and work with legal, risk management and financial services (accounting) to resolve contractor exceptions and issues in a timely manner.
• Draft contract language, including special conditions for complex, non-standard purchases.
• Identify and evaluate new sources of supply, domestic and globally, when necessary to meet customer needs, including performing market research and analysis.
• Build and maintain a fundamental to proficient knowledge of our contracting systems utilized in daily support.
• Conflict Resolution, the ability to engage and fix identified issues.
• Maintain the primary interface with contractors in an ethical and respectful manner while protecting the company's interests.

• Provide advanced support to the contracts management team, leveraging 6-10 years of experience to ensure efficient and effective contract administration processes.
• Independently review, draft, and negotiate a wide range of contracts, including vendor agreements, client contracts, and other legal documents.
• Maintain meticulous records of contracts, amendments, and related documents, ensuring compliance with organizational policies and legal requirements.
• Monitor and track contract milestones, deliverables, and obligations, and coordinate with relevant stakeholders to ensure timely fulfillment.
• Collaborate closely with cross-functional teams, including legal, procurement, and finance, to ensure contract compliance and resolve any issues or discrepancies.
• Take a lead role in complex contract negotiations and amendments, demonstrating proficiency in contract law and legal terminology.
• Provide guidance and mentorship to junior contracts administrators, as needed, to ensure the team's success.
• Contribute to the development and enhancement of contract management systems and databases.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and contract management software.

Education & Experience

• BS in Business, Management,…