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Safety Compliance Administrative Assistant
Job in
Birmingham, Jefferson County, Alabama, 35275, USA
Listed on 2026-08-28
Listing for:
Electra Grid Solutions
Full Time
position Listed on 2026-08-28
Job specializations:
-
Business
Regulatory Compliance Specialist
Job Description & How to Apply Below
- Manage and maintain safety, compliance, and employee qualification records within company compliance systems.
- Monitor employee certifications, licenses, training requirements, and compliance documentation.
- Identify and communicate expired, missing, or upcoming compliance requirements.
- Ensure records remain accurate, current, and audit-ready.
- Support the development and improvement of compliance processes, workflows, reports, and dashboards.
Essential Duties and Responsibilities Safety & Compliance Administration
- Manage and maintain safety, compliance, and employee qualification records within company compliance systems.
- Monitor employee certifications, licenses, training requirements, and compliance documentation.
- Identify and communicate expired, missing, or upcoming compliance requirements.
- Ensure records remain accurate, current, and audit-ready.
- Support the development and improvement of compliance processes, workflows, reports, and dashboards.
- Maintain customer-specific compliance platforms and documentation.
- Track customer-required training, qualifications, certifications, and workforce requirements.
- Support Operations and Business Development in evaluating workforce readiness for projects and customer opportunities.
- Resolve compliance deficiencies that may impact project mobilization or execution.
- Maintain employee training and qualification records.
- Coordinate and track required safety, regulatory, equipment, and customer-specific training programs.
- Monitor training expiration dates and schedule renewal requirements.
- Support apprenticeship programs, workforce development initiatives, and employee advancement documentation.
- Track and maintain safety observations, job briefings, JSAs, incident records, corrective actions, and related documentation.
- Monitor completion of required field observations and reporting requirements.
- Maintain incident and corrective-action records through closure.
- Assist in identifying trends, recurring issues, and improvement opportunities.
- Support DOT driver qualification files and related compliance requirements.
- Monitor employee and equipment compliance documentation.
- Assist with OSHA, DOT, FMCSA, utility customer, and other regulatory record-keeping requirements.
- Coordinate with Safety, Fleet, HR, and Operations to address compliance deficiencies.
- Develop and maintain safety and compliance reports for leadership.
- Provide visibility into training status, certification expirations, corrective actions, and workforce readiness.
- Support strategic workforce planning, project staffing, and customer compliance requirements.
- Associate degree in Occupational Safety and Health (OSH) or Safety Management, Business Administration, or related field preferred; equivalent experience considered.
- Knowledge of OSHA, DOT, FMCSA, and contractor/customer compliance requirements preferred.
- Minimum 3–5 years of experience in safety administration, compliance coordination, workforce training, compliance, or a related role.
- Experience with safety management systems, compliance databases, or learning management systems (KPA experience preferred).
- Strong organizational, recordkeeping, and administrative skills.
- Proficient in Microsoft Office Suite, including Excel, Word, Outlook, and reporting tools.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities, deadlines, and confidential information with accuracy and professionalism.
- Prolonged periods of sitting and computer use.
- Frequent keyboarding, data entry, and document review.
- Ability to occasionally stand, walk, bend, reach, and lift up to 25 pounds.
- Ability to travel occasionally to company offices, training locations, or job sites.
- Visual ability to review detailed reports, records, and electronic documentation.
- Primarily office-based environment with occasional field and job-site visits.
- Regular interaction with employees, managers, customers, and regulatory stakeholders.
- May require occasional travel for…
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