Construction Administrative Coordinator

Stewart/Perry is focused on building lasting relationships as well as exceptional projects. Headquartered on a 16-acre campus in Birmingham, Alabama, we specialize in commercial and retail construction across the Southeast and Mid-Atlantic. Since 1984, we’ve delivered high-quality work in 23 states. While retail construction remains a cornerstone of our business, we’ve steadily expanded into other sectors.

We’re looking for a Construction Administrative Coordinator to keep our estimating team organized and efficient so that projects are accurately bid or estimated and deadlines are met.

• Organize and maintain electronic and paper drawings, bid documents, and estimating files
• Set up projects in bid solicitation and estimating software
• Maintain bid lists, subcontractor lists, and vendor contact databases
• Send bid invitations and follow up with subcontractors and vendors by phone and email
• Track bid responses and help track bid coverage ahead of deadlines.
• Collect, organize, and file subcontractor pricing, proposals, and supporting documentation
• Research permit requirements, business license fees, tap fees, meter fees, and similar project costs
• Assist with RFIs, meeting minutes, drawing logs, bid tabs, and other estimating documentation
• Provide general administrative support to the estimating department

Required

• Previous experience in an administrative or support role
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Strong organizational skills and attention to detail
• Clear written and verbal communication
• Ability to manage multiple tasks and deadlines independently

Preferred

• Basic understanding of construction drawings, bid documents, or construction terminology

This position requires a background check and drug screen prior to employment.