Director of Accounting

Position Summary

Coordinates and implements the day-to-day operations, planning, and management of the Business Affairs Office to include Accounts Payable, General Ledger, Cash Receipting, Payroll, and Capital Assets Accountability.

Salary Schedule
:
Appropriate placement on Salary Schedule C2 $ 77,611 -$120,346 based on experience.

Under Alabama Act  and revised ACCS Policy 204.01-Appointment of Local Administrative Staff, employment in any executive and administrative management position will be governed solely by the terms of a contract. Non-probationary/tenure status cannot be achieved or maintained under the Student’s First Act.

This is a Grant-funded position. Continued employment is contingent upon funding from the grant. Non-probationary status is not attainable by employment in this position, the funding and duration of which are finite.

• Manages the accounting and finance areas of the Business Affairs Office, i.e. Accounts Payable, General Ledger, Cashiering/Accounts Receivable, Payroll, Capital Assets Switchboard and Grants and Contracts.
• Serves as point of contact for Business Office operations.
• Assists the Executive Director with investment analysis and cash flow projections.
• Assists in the performance of banking services for the college such as stop payments, transfer between accounts, requests for research, credit card authorizations, etc.
• Collects and verifies payroll direct deposit authorization and uploads direct deposit file for monthly payroll.
• Assists in the reconciliation of financial aid grants and contracts between general ledger and Student Financial Services and performs reconciliation of federal funds between DOE G-5 System and General Ledger.
• Monitors the daily receipts of cash and disbursements of expenditures.
• Coordinates with the Executive Director of Fiscal Services, the authorization of Grants and Contracts before initiating a General Ledger Budget.
• Prepares all special reports required by Post-Secondary, State Department of Education and other state and local agencies, as well as annual financial statements and budgets.
• Assists with reconciliations of federal funds between GAPS System and general ledger.
• Prepares managerial reports for the Executive Director of Fiscal Services and the President.
• Assists and serves as backup for processing Accounts Payable, Payroll, and Student Receivables.
• Monitors files for vendor disclosure statements, W-9 form and E-verify documents for compliance.
• Reviews 1098‑T files and 1099 Miscellaneous reports for submission.
• Works with External Auditors.
• Assists with monitoring and preparation of operational budgets for the college.
• Assist with the preparation of the college’s financial statements.
• Assists with bond accounting and continuing disclosure reporting on all debt instruments.
• Monitors lease assets and assists with the accounting for all leases.
• Coordinates the monitoring and authorization of employee leave.
• Assists with the preparation and submission of reports required by the president and other state, regional, and federal regulatory agencies.
• Reviews and monitors approval queues for budget access.
• Assists with accounting for investment accounts and cash flow projections.
• Assists with implementing processes to ensure compliance with State of Alabama Bid Laws.
• Monitors and evaluates federal grant expenditures and adherence to project goals and objectives.
• Participates in the college-wide planning process and institutional effectiveness of the college.
• Assists with accreditation and certification processes.
• Assists in the development, publication and enforcement of policies established by the college.
• Approves expenditures and monitors monthly budgets.
• Performs periodic reviews of internal control functions in Business services and operations.
• Assigns and monitors cellular telephones for misuse and abuse.
• Researches and submits unclaimed property items to the Alabama State Treasury annually.
• Maintains collection attempts on students outstanding balances.
• Supervises staff, conducts performance evaluations, approves leave, etc.
• Serves on college committees.
• Performs other duties and responsibilities as assigned by the…