Center Point ES - Office Coordinator Job Birmingham area,Alabama USA,Finance & Banking

Job Title – Office Coordinator

Supervisor: Principal, Assistant Director of Finance, and Chief School Financial Officer and Executive Director of Finance

Job Goal

To enhance the administration of the assigned local school's business affairs by performing the bookkeeping functions needed for budgetary control, revenue, distribution of expenditures, general ledger, accounts payable, accounts receivable, and other functions as assigned.

Minimum Qualifications

Associate’s degree with major course work in accounting or closely related field or at least two years’ experience in full charge bookkeeping, or a combination of education and experience.

Comprehensive knowledge of double entry accounting and bookkeeping systems, payroll and accounts payable procedures, as well as student database management and data entry.

Ability to meet the suitability criteria for employment and/or certification licensure under the Alabama Child Protection Act of 1999 and Act No. .

Proficiency in oral and written communication skills.

Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.

Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.

Knowledge of computer network operations, data entry and retrieval using technology, and knowledge of bookkeeping procedures.

Ability to utilize or develop proficiency in the use of McAleer or other school/system software.

Ability to remain calm and use good judgment in emergency situations.

Ability to exercise tact, courtesy, and initiative in dealing with students, parents, faculty, and the public.

Ability to organize and maintain accurate records.

Possess and demonstrate high ethical standards, accountability, and integrity and ensure compliance with local school financial guidelines and procedures.

Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or financial information.

Ability to be punctual and in regular attendance.

Such alternatives to the above qualifications as the Board may require.

Performance Responsibilities and Essential Functions

Demonstrates support for the school system and its vision, goals and priorities.

Provides management and supervision of the school office, principal’s office, and the school office staff as requested.

Performs duties and represents the school system in a courteous, positive and professional manner.

Publishes or disseminates daily bulletins or information communications for teachers and the principal as assigned.

Provides training to teachers and staff related to local school accounting policies and procedures.

Maintains a complete and systematic set of records of all financial transactions of school funds in accordance with generally accepted accounting principles (GAAP).

Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate, expenses are within budget limits and/or fiscal practices are followed.

Records details of school financial transactions.

Prepares financial statements, income statements, and accountability and cost reports to reflect the financial condition of the school.

Traces errors and records adjustments to correct charges or credits posted to accounts.

Reconciles statements and accounts as directed.

Maintains financial records for all funds.

Performs accounts payable duties that include, but are not limited to, the issuance of purchase orders, accurate coding and posting of invoices and timely payments to vendors.

Prepares and submits bank deposits daily.

Receipts all funds submitted to school office daily to the appropriate revenue codes.

Demonstrates knowledge of local school accounting policies and procedures.

Maintains confidentiality regarding school/workplace matters in accordance with state and federal law.

Models and maintains high ethical standards.

Demonstrates initiative in the performance of assigned responsibilities; uses time wisely; works efficiently.

Maintains expertise in assigned area to fulfill project goals and objectives.

Participates…