Financial Officer

Job Description - FINANCIAL OFFICER I (T239290)

FINANCIAL OFFICER I - ( T239290 )

Description

The Financial Officer I position provides financial, budgetary, procurement, and administrative support to the Division of Pulmonary, Allergy and Critical Care Medicine, including the Engelhardt Research Lab and the Cystic Fibrosis Center. The position plays an integral role in supporting the financial operations of clinical, research, and administrative activities across the division by assisting with procurement and ordering, supply chain management, account reconciliation, budget monitoring, financial reporting, and grant and contract support.

Working closely with faculty, investigators, staff, vendors, and university financial offices, this position helps ensure financial transactions are processed accurately, efficiently, and in accordance with UAB policies, procedures, and applicable regulatory requirements.

Responsible for providing fiscal and budgetary services to an assigned unit. Uses knowledge of the fundamental concepts, practices and procedures specific to accounting, financial analysis and budgetary processes. Manages assigned departmental accounts and provides ongoing financial analysis of departmental accounting functions. Assures proper accounting for state, grant, contract and/or revenue accounts as assigned. Provides analysis of gross expenditures and makes recommendations for maintaining fiscal stability.

Assists in developing and administering budgets. May establish and maintain financial management databases and systems which conform to standard accounting practices. Monitors adherence to financial policy and procedure. Develops and provides financial statements and reports to upper management on regular or requested basis. May supervise departmental accounting operations and activities which could include approval and processing of disbursement and internal requisitions.

Interacts with vendors and complies with UAB bid policy and procedures. May make decisions regarding the use of financial resources. Provides financial guidance to assigned staff and appropriate University personnel and coordinates integration with University accounting system. May prepare and/or supervise processing of departmental personnel action forms and as well as assume some payroll duties. Acts as liaison with appropriate University financial staff.

Duties and Responsibilities:

• Monitors assigned financial accounts and budgets, reviews expenditures, reconciles accounts, and assists with identifying discrepancies and resolving financial issues.
• Provides routine financial analysis, projections, and budget information to support departmental planning and fiscal management.
• Assists with the development, monitoring, and administration of departmental and sponsored research budgets and maintains accurate financial records and supporting documentation.
• Supports procurement and supply chain activities by coordinating the purchase and receipt of goods and services, monitoring orders, researching purchasing and payment issues, and communicating with vendors and appropriate University departments.
• Interacts with Purchasing, Accounts Payable, and other University financial offices to facilitate timely processing of requisitions, invoices, payments, and other financial transactions in accordance with UAB policies and procedures.
• Establishes and maintains financial tracking tools, databases, and other systems used to monitor expenditures, commitments, purchasing activity, and available funds.
• Prepares financial reports, statements, projections, and other analyses for departmental leadership, investigators, and other appropriate personnel.
• Monitors financial activity for compliance with university policies, sponsored…